Adding a Calendar Event Checklist

This article contains a checklist for users to follow to add a calendar event.

1.2. Click on the Event Wizard tab.

25Live homepage

2.1. Enter the basic event information. Then click Next.

Basic Event Info
  1. Event Name = 40 characters
  2. Event Title for Published Calendars = 120 characters
  3. Event Type = Calendar - Announcements
  4. Sponsoring Organization for this Event = department, club, or campus organization who is putting on the event

2.2. Enter the Event Description. Then click Next.

Event description

Remember that for accessibility:

  • URLs should be hyperlinked as text rather than written out (e.g., CSUF website rather than
  • Alt text is also required for your images (80 characters max) (e.g., CSUF Logo)

Need more help with accessibility? View 508 Tips for Content Editors.

Images should not be more than 600-1000px wide and 800px tall for them to display correctly on the campus calendar.

2.3. Choose if this is a repeating event or not.

A non-repeating event is one that happens on a single day during a single timeframe (e.g., Monday June 17th from 9 am - 2 pm). All other events should be entered as repeating.

is this repeating event

2.4. Enter the event date and time details. Then click Next.

When event takes place
  1. Event Start and Event End: the date of the event or, for repeating events, this will be the first occurrence of the event.
  2. The event begins and ends on the same day: check this box if the event is on ONE day.
  3. Time: enter start and end time of the event.

2.5. Select the resource (calendar) where you want to add this event. Then click Next.

To avoid your event showing up multiple times on the campus calendar, do NOT choose more than one resource (calendar) for your event. If you need an event to show up on multiple calendars, please contact [email protected] to ensure the calendars are set up to avoid the event showing up twice.

Resources page

2.6. Review the details of your event. Select either Draft or Confirmed as the Event State. Then click Save.

Verify event state
  1. Draft: choose Draft as the Event State if you are not ready to publish the event on the calendar.
  2. Confirmed: Choose Confirmed as the Event State if you are ready to publish the event on the calendar.

2.7. If you saved your event as Confirmed, the event will show up on the calendar within 15-20 minutes. You're done!

3.1. Log in to 25Live and locate the event that you want to publish and click on it to open it.

25Live homepage

There are several places where you can look up an event in 25Live:

  1. Search Events box in the Quick Search
  2. Your Starred Event Searches
  3. Your Event Drafts
  4. Recently Viewed and Your Starred Events
  5. Events tab

3.2. Click on the Event State and select Confirmed.

Event info page
  1. At the top right of the Details tab, click on Draft in the Event State field.
  2. Select Confirmed.

3.3. The Event State is now Confirmed.

Event state updated

3.4. The event should show up automatically on the selected calendar within about 15-20 minutes. You're done!

Need More Help?

Please contact the IT Help Desk at [email protected] or 657-278-7777 for additional assistance with 25Live.

You are done. Great job!


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