Reporting No Time Taken
This article covers how employees can report that they did not have any absences during a pay period.
Most Hourly Intermittent Employees, all Special Consultants and all Student Employees are excluded from Absence Management.
Absence Entry Page Header
The Click for Instructions link in the header provides both quick and detailed instructions on utilizing the absence entry page.
In the header area there are the following fields:
- Your Name
- Your Campus-Wide ID (also referred to as Empl ID)
- Your Job Classification Title
- Your Department Name and Department ID
- A link to instructions for the absence entry page.
Pay Period Selection
When you access the absence entry page within the first 5 calendar days of the month, the dates will default to the prior pay period. On the 6th calendar day, the dates will default to the current pay period.
You can change the dates to two pay periods back or one pay period into the future, but you cannot delete absence entries that have already been processed.
Be sure to view the current Attendance and Pay Schedule document when selecting a different pay period to ensure you have the correct dates for the pay period. The document is available on the Payroll website.
Existing Absence Events
This section shows any absences that you reported or have been reported on your behalf during the selected pay period.
| Field | Description |
|---|---|
| Absence Name | The type of absence used. |
| Begin Date |
The starting date of the absence. |
| End Date |
The ending date of the absence. |
| Absence Duration |
The duration of the absence. |
| Unit Type |
What unit the duration is in (i.e. Hours, Days, etc.). |
| Absence Status |
The status of the submission; values include: Submitted, Reviewed, Approved, and Finalized. |
| Last Updated By |
The name of the person who last updated this absence entry. |
Enter New Absence Events
This section is where you will enter your absence events. Instructions on how to enter absences can be found in the Reporting Absences section of this article.
| Field | Description |
|---|---|
| Absence Name | The type of absence used. |
| Begin Date |
The starting date of the absence. |
| End Date |
The ending date of the absence. |
| Absence Duration |
The duration of the absence. |
| Balance |
The amount of time available for you to use for the selected absence type (if applicable). |
| Partial Days |
If partial days are used, this option can be selected. |
| Unit Type |
What unit the duration is in (i.e. Hours, Days, etc.). |
| Add Comments |
Enter comments for the absence; for some absence types, this field is mandatory. |
1. Log in to your portal, access Titan Online, and select Report and View Absences in Employee Self Service.
View Accessing Absence Entry for more details about accessing the Absence Entry page.
2. The default option for absences is "No Leave Taken." Review the pay period dates to ensure that you are entering an absence entry for the current pay period. Then click Submit.
When you access the absence entry page within the first 5 calendar days of the month, the dates will default to the prior pay period. On the 6th calendar day, the dates will default to the current pay period.
Be sure to view the current Attendance and Pay Schedule document when selecting a different pay period to ensure you have the correct dates for the pay period. The document is available on the Payroll website.
- The default option for absences is No Leave Taken for the pay period begin and end dates.
- Double check that the pay period is the current one (or the one for which you want to enter No Leave Taken). Adjust the dates as necessary.
- Click Submit to submit your No Leave Taken entry.
Need More Help?
For questions about your specific entries or reporting requirements for your position, contact your department timekeeper or Payroll at 657-278-2521 or [email protected].
For training and how-to assistance, contact IT Training at 657-278-5647 or [email protected].
For technical assistance, contact the IT Help Desk at 657-278-7777 or [email protected].
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