The job summary briefly summarizes the overall purpose of the position in a few specific statements or a brief paragraph. The summary provides the general nature of the position's responsibilities, along with additional information, including scope, context, and the general environment in which it functions. It should include who the position reports to and, if applicable, who provides work lead direction.

Example: Reporting to the Operations Manager, and working under general supervision, the incumbent creates and modifies accessible forms and documents for posting on the department website, utilizing technology when appropriate. The incumbent ensures consistency in formatting and the timely completion and posting of forms and documents.

List the changes that have been made to the position since it was last reviewed by Human Resources. This helps members of the Employment Services team review against classification standards to determine whether the changes warrant any changes to the current classification.

If the position requires providing lead work responsibility, list the position classifications. Include the working title if applicable.

Example: Administrative Support Coordinator I, Department Support Coordinator

As defined by the U.S. Equal Employment Opportunity Commission, essential functions are the basic job duties that an employee must be able to perform, with or without reasonable accommodation. Factors to consider in determining if a function is essential include:

• whether the reason the position exists is to perform that function,
• the number of other employees available to perform the function or among whom the performance of the function can be distributed, and
• the degree of expertise or skill required to perform the function.

The percentages associated with Essential Functions must equal 100%. Percentages are used to classify the position. Actual amount of time spent on each Essential Function may vary based on department cycles and priorities.

Start by grouping the major functions of the position by major job responsibility and indicate the percent of time for each.

Example:

• 35% Project coordination
• 40% Form and Documentation Support

Using each major job responsibility listed above as a heading, list examples of the individual duties and/or responsibilities associated with each major job responsibility. Each list does not have to be all-inclusive; it should provide clear examples of the typical work performed.

Example:

Form and Documentation Support 40%

• Create and update forms, ensuring consistent formats throughout the department
• Collaborate with department management, department webmaster, and department form & documentation committee on prioritization of updates
• Convert existing forms to online forms as appropriate
• Update existing documentation to ensure consistent formatting throughout the department

The Essential Qualifications for Education and Experience will be set by Employment Services for non-MPP positions based on CSU Classification Standards. For MPP positions, enter the minimum Education and Experience for review by Employment Services. Preferred Qualifications should be entered for all positions and will be used for recruitment purposes only.

Essential Qualifications:

Briefly describe the minimum job-related experience and/ or education and equivalents that would provide the knowledge, skills, and abilities that an incumbent must possess to satisfactorily perform the duties and responsibilities of the position consistent with the minimum qualifications described in the CSU System Classification and Qualification Standards.

Employment Services will include all standard essential qualifications based on CSU Classification Standards and CSUF practice.

Preferred Qualifications:

List additional knowledge, skills, and abilities that would enhance an incumbent's ability to perform the work of the position. Provide examples of level of education and types of certifications and their equivalents where appropriate.

List any job-related certificate(s) and/or license(s) that the incumbent must possess to be appointed to the position. Provide a brief explanation for each requirement listed.

Example: Valid California Driver's License. Position requires the use of a state vehicle to transport to events and visit schools and other outside constituents at variable hours.

List any special or unusual working conditions to which the incumbent will be exposed.

Example: Works on uneven surfaces such as gravel-covered and pitched roofs.