How to Build Online Sections
This guide explains how to build online class sections in CMS across different instructional modalities, including asynchronous, synchronous, bichronous, hybrid, and in-person formats.
This user guide assumes basic knowledge of navigating to the appropriate scheduling page. View instructions on navigating to the Maintain Schedule of Classes page for more information.
Online instruction may be:
Asynchronous: Online instruction, no scheduled days/times
Synchronous: Online instruction, scheduled days/times
Bichronous: Online instruction, combination of asynchronous and synchronous delivery
| Modality | Percentage Online Instruction Time | Instruction Mode | APDB Learning Mode |
|---|---|---|---|
| Fully Online | 100% | W |
|
| Mostly Online | 50-99% | N | Online with Face-to-Face Non Instructional Meetings
|
| Mostly In-Person | 21-49% | H & N | Online with Face-to-Face Instructional Meetings
|
| In Person | 0-20% | P | 09-Face-to-Face |
To determine whether a class is APDB Learning Mode 03/04/11 or 05/06, consider whether the in-person meetings are non-instructional or instructional. Per IPEDS, non-instructional meeting examples include: orientation, testing, academic support, practicum, residency, internship, etc.
IMPORTANT: Run the Learning Mode and Space Type query to verify that these two fields are accurate before the schedule goes live. Read more about MyQueries for Class Schedule Data.
Fully Online Sections
Course instruction and exams are 100% online with no in-person meetings required. Online meetings may include synchronous and/or asynchronous activities.
APDB: 01 is Asynchronous. 02 is Synchronous. 10 is Bichronous.
1. Set Instruction Mode to W.
1. Type in Facility ID: WEB. Next, type in Pat: ASYN. Then, click Class APDB Mapping Values.
If changing a meeting pattern from synchronous to asynchronous, remember to delete the meeting start and end times, as entering the ASYN pattern does not automatically delete them.
- Type WEB into the Facility ID field.
- Type ASYN into the Pat field.
- Click Class APDB Mapping Values.
2. Set APDB Learning Mode to 01. Click OK.
- Enter 01 into the APDB Learning Mode field.
- Click OK.
3. Click Meeting APDB Mapping Values.
4. Set the Space Type to 3 – Non-Capacity. Click OK.
- Select 3 Non-Capacity from the Space Type drop-down menu.
- Click OK.
1. Add Class Note #1898. Then, click Save.
- Enter 1898 into the Note Nbr field. You can click into the larger text box to view the note description.
- Click Save.
1. Type in Facility ID: ZOOM. Next, enter the day(s) of the week that the class will take place into the Pat field. In the Mtg Start and End fields, set the class start and end times. Then, click Class APDB Mapping Values.
- Type ZOOM into the Facility ID field.
- Enter the day(s) of the week that classes will be held into the Pat field or click the magnifying glass to select a standard meeting pattern.
- Type the class start and end times into the Mtg Start and Mtg End fields.
- Click Class APDB Mapping Values.
2. Set APDB Learning Mode to 02. Click OK.
- Enter 02 into the APDB Learning Mode field.
- Click OK.
3. Click Meeting APDB Mapping Values.
4. Set the Space Type to 3 – Non-Capacity. Click OK.
- Select 3 Non-Capacity from the Space Type drop-down menu.
- Click OK.
1. Add Class Note #1903. Then, click Save.
- Enter 1903 into the Note Nbr field. You can click into the larger text box to view the note description.
- Click Save.
1. On the first meeting pattern, set the Facility ID to ZOOM. In the Pat field, enter the day(s) that the class will be taking place. Then, type in the class start and end times.
- Go to the first meeting pattern.
- Type ZOOM into the Facility ID field.
- Enter the day(s) of the week that classes will be held into the Pat field or click the magnifying glass to select a standard meeting pattern.
- Type the class start and end times into the Mtg Start and Mtg End fields.
2. On the second meeting pattern, set the Facility ID to WEB. In the Pat field, enter ASYN.
If changing a meeting pattern from synchronous to asynchronous, remember to delete the meeting start and end times, as entering the ASYN pattern does not automatically delete them.
- Go to the second meeting pattern.
- Type WEB into the Facility ID field.
- Type ASYN into the Pat field.
3. Add the instructor to both meeting patterns and set the Access of both to Approve.
- Go to the first meeting pattern.
- Enter the instructor CWID or use the magnifying glass to search for the instructor.
- Select Approve from the Access drop-down menu.
- Go to the second meeting pattern.
- Enter the instructor CWID or use the magnifying glass to search for the instructor.
- Select Approve from the Access drop-down menu.
4. On the Workload tab, set the second meeting pattern instructor to Not Include.
- Verify that the first meeting pattern instructor is set to IFF on the Workflow tab.
- Go to the second meeting pattern.
- Click the Workflow tab.
- From the Assign Type drop-down menu, select Not Includ.
5. Click Class APDB Mapping Values. Set APDB Learning Mode to 10. Then, click OK.
- Click Class APDB Mapping Values.
- Enter 10 into the APDB Learning Mode field.
- Click OK.
6. In both meeting patterns, click the Meeting APDB Mapping Values link and set the Space Type to 3 Non-Capacity.
- On the first meeting pattern, click Meeting APDB Mapping Values.
- From the Space Type drop-down menu, select 3 Non-Capacity.
- Click OK.
- On the second meeting pattern, click Meeting APDB Mapping Values.
- From the Space Type drop-down menu, select 3 Non-Capacity.
- Click OK.
1. Add Class Note #1744. Then, click Save.
- Enter 1744 into the Note Nbr field. You can click into the larger text box to view the note description.
- Click Save.
Mostly Online
Course instruction is predominantly online. 50% or more of the class is online, includes non-instructional in-person meetings (e.g., orientation, midterms, exams) that are listed on specific dates.
APDB: 03 is Asynchronous. 04 is Synchronous. 11 is Bichronous.
1. Set Instruction Mode to N.
1. Enter in-person meetings first, with the WEB/ASYN meeting pattern listed last.
There must be no more than 9 meeting patterns/instructors total.
If changing a meeting pattern from synchronous to asynchronous, remember to delete the meeting start and end times, as entering the ASYN pattern does not automatically delete them.
- Enter the classrooms for the in-person meetings in the Facility ID fields.
- Enter the days when the in-person classes will meet in the Pat fields.
- Enter the times when the in-person classes will meet in the Mtg Start and Mtg End fields.
- Enter the start/end dates for the in-person meetings. If these are "one-offs" (e.g., exam days,) set the start/end date to the same day.
- On the last meeting pattern, enter WEB in the Facility ID field.
- On the last meeting pattern, enter ASYN in the Pat field.
2. If the instructor is added to all meeting patterns, set all to Approve.
3. On the Workload sub-tab, assign IFF on the first meeting pattern. Set the rest to Not Include.
- On the first meeting pattern, click the Workload tab.
- Set the Assign Type to IFF.
- On all subsequent meeting patterns, set the Assign Type to Not Includ.
4. Click Class APDB Mapping Values.
5. Set APDB Learning Mode to 03. Then, click OK.
- Enter 03 into the APDB Learning Mode field.
- Click OK.
6. For the in-person meeting pattern(s), click Meeting APDB Mapping Values, then select the Space Type based on the Component. Click OK.
- On each in-person meeting pattern, click Meeting APDB Mapping Values.
- From the Space Type drop-down menus, select the type that matches the component of the class (e.g. Lecture, Laboratory, etc.)
- Click OK.
7. For the online meeting pattern, click Meeting APDB Mapping Values, then set the Space Type to 3 - Non-Capacity. Click OK.
- Use the arrows or click Last to go to the WEB/ASYN meeting pattern.
- Click Meeting APDB Mapping Values.
- From the Space Type drop-down menu, select 3 Non-Capacity.
- Click OK.
1. In-Person meeting patterns should be listed first. Add each individual in-person meeting date as a meeting pattern. Set the Facility IDs to the classroom(s) where the in-person meetings will be held. In the Pat field, enter the day(s) that the meetings will be taking place. Then, type in the start and end times. Select or enter the start/end dates of the meetings.
There must be no more than 9 meeting patterns/instructors total.
- Enter the classrooms for the in-person meetings in the Facility ID fields.
- Enter the days when the in-person classes will meet in the Pat fields.
- Enter the times when the in-person classes will meet in the Mtg Start and Mtg End fields.
- Enter the start/end dates for the in-person meetings. If these are "one-offs" (e.g., exam days,) set the start/end date to the same day.
2. Enter the online meeting pattern. Set the Facility ID to ZOOM. In the Pat field, enter the day(s) that the class will be taking place. Then, type in the class start and end times.
- In the Facility ID field, type in ZOOM.
- Enter the day(s) of the week that classes will be held into the Pat field or click the magnifying glass to select a standard meeting pattern.
- Type the class start and end times into the Mtg Start and Mtg End fields.
3. If the instructor is added to all meeting patterns, set all to Approve.
4. On the Workload sub-tab, assign IFF on the first meeting pattern. Set the rest to Not Include.
- On the first meeting pattern, click the Workload tab.
- Set the Assign Type to IFF.
- On all subsequent meeting patterns, set the Assign Type to Not Includ.
5. Click Class APDB Mapping Values.
6. Set APDB Learning Mode to 04. Then, click OK.
- Enter 04 into the APDB Learning Mode field.
- Click OK.
7. On each in-person meeting pattern, click Meeting APDB Mapping Values, then select the Space Type based on the Component. Click OK.
- On each in-person meeting pattern, click Meeting APDB Mapping Values.
- From the Space Type drop-down menus, select the type that matches the component of the class (e.g. Lecture, Laboratory, etc.)
- Click OK.
8. On the online meeting pattern, click Meeting APDB Mapping Values, then set the Space Type to 3 - Non-Capacity. Click OK.
- On the online meeting pattern, click Meeting APDB Mapping Values.
- From the Space Type drop-down menu, select 3 Non-Capacity.
- Click OK.
1. Enter in-person meetings first, then online synchronous (ZOOM) with days & times, and online asynchronous (WEB/ASYN) last.
There must be no more than 9 meeting patterns/instructors total.
1.1. IN-PERSON MEETING PATTERN(S): Set the Facility ID, Pattern, Meeting Start/End Times, and Start/End Dates.
- Enter the classrooms for the in-person meetings in the Facility ID fields.
- Enter the days when the in-person classes will meet in the Pat fields.
- Enter the times when the in-person classes will meet in the Mtg Start and Mtg End fields.
- Enter the start/end dates for the in-person meetings. If these are "one-offs" (e.g., exam days,) set the start/end date to the same day.
1.2. SYNCHRONOUS ONLINE MEETING PATTERN: Set the Facility ID to ZOOM, then enter the Pattern, Meeting Start/End Times, and Start/End Dates.
- On the synchronous online meeting pattern, enter ZOOM in the Facility ID field.
- Enter the days the online classes will meet in the Pat fields.
- Enter the times when the online classes will meet in the Mtg Start and Mtg End fields.
- Enter the start/end dates for the online synchronous meetings.
1.3. ASYNCHRONOUS ONLINE MEETING PATTERN: Set the Facility ID to WEB and Pattern to ASYN.
If changing a meeting pattern from synchronous to asynchronous, remember to delete the meeting start and end times, as entering the ASYN pattern does not automatically delete them.
- On the last, asynchronous online meeting pattern, enter WEB in the Facility ID field.
- Enter ASYN in the Pat field.
2. If the instructor is added to all meeting patterns, set all to Approve.
3. On the Workload sub-tab, assign IFF on the first meeting pattern. Set the rest to Not Include.
- On the first meeting pattern, click the Workload tab.
- Set the Assign Type to IFF.
- On all subsequent meeting patterns, set the Assign Type to Not Includ.
4. Click Class APDB Mapping Values.
5. Set APDB Learning Mode to 11. Then, click OK.
- Enter 11 into the APDB Learning Mode field.
- Click OK.
6. For the in-person meeting pattern(s), click Meeting APDB Mapping Values, then select the Space Type based on the Component. Click OK.
- On each in-person meeting pattern, click Meeting APDB Mapping Values.
- From the Space Type drop-down menus, select the type that matches the component of the class (e.g. Lecture, Laboratory, etc.)
- Click OK.
7. For the online meeting patterns, click Meeting APDB Mapping Values, then set the Space Type to 3 - Non-Capacity. Click OK.
- On each online meeting pattern, click Meeting APDB Mapping Values.
- From the Space Type drop-down menu, select 3 Non-Capacity.
- Click OK.
Mostly In-Person (Hybrid)
Course instruction is predominantly in-person. Less than 50% of the class time is online.
APDB: 05 is Asynchronous. 06 is Synchronous.
1. Set Instruction Mode to H.
1. The first meeting pattern must be in-person. Set the Facility ID to the classroom where the class will be held. In the Pat field, enter the day(s) that the class will be taking place. Then, type in the class start and end times.
- In the Facility ID field, enter the classroom where the class will meet on in-person days.
- Enter the day(s) of the week that classes will be held into the Pat field or click the magnifying glass to select a standard meeting pattern.
- Type the class start and end times into the Mtg Start and Mtg End fields.
2. On the second meeting pattern, set the Facility ID to WEB. In the Pat field, enter ASYN.
If changing a meeting pattern from synchronous to asynchronous, remember to delete the meeting start and end times, as entering the ASYN pattern does not automatically delete them.
- Go to the second meeting pattern.
- Type WEB into the Facility ID field.
- Type ASYN into the Pat field.
3. Add the instructor to both meeting patterns and set the Access of both to Approve.
- Enter the instructor CWID or use the magnifying glass to search for the instructor.
- Select Approve from the Access drop-down menu.
- Go to the second meeting pattern.
- Enter the instructor CWID or use the magnifying glass to search for the instructor.
- Select Approve from the Access drop-down menu.
4. On the Workload tab, set the second meeting pattern instructor to Not Include.
- Verify that the first meeting pattern instructor is set to IFF on the Workflow tab.
- Go to the second meeting pattern.
- Click the Workflow tab.
- From the Assign Type drop-down menu, select Not Includ.
5. Click Class APDB Mapping Values. Set APDB Learning Mode to 05. Then, click OK.
- Click Class APDB Mapping Values.
- Enter 05 into the APDB Learning Mode field.
- Click OK.
6. On the first (in-person) meeting pattern, click Meeting APDB Mapping Values, then select the Space Type based on the Component.
- On the first meeting pattern, click Meeting APDB Mapping Values.
- From the Space Type drop-down menu, select the type that matches the component of the class (e.g. Lecture, Laboratory, etc.)
- Click OK.
7. On the the second (asynchronous online) meeting pattern, click Meeting APDB Mapping Values and set the Space Type to 3 - Non-Capacity.
- Go to the second meeting pattern.
- Click Meeting APDB Mapping Values.
- From the Space Type drop-down menu, select 3 Non-Capacity.
- Click OK.
1. The first meeting pattern must be in-person. Set the Facility ID to the classroom where the class will be held. In the Pat field, enter the day(s) that the class will be taking place. Then, type in the class start and end times.
- In the Facility ID field, enter the classroom where the class will meet on in-person days.
- Enter the day(s) of the week that classes will be held into the Pat field or click the magnifying glass to select a standard meeting pattern.
- Type the class start and end times into the Mtg Start and Mtg End fields.
2. On the second meeting pattern, set the Facility ID to ZOOM. In the Pat field, enter the day(s) that the class will be taking place. Then, type in the class start and end times.
- Type ZOOM into the Facility ID field.
- Enter the day(s) of the week that classes will be held into the Pat field or click the magnifying glass to select a standard meeting pattern.
- Type the class start and end times into the Mtg Start and Mtg End fields.
3. Add the instructor to both meeting patterns and set the Access of both to Approve.
- Enter the instructor CWID or use the magnifying glass to search for the instructor.
- Select Approve from the Access drop-down menu.
- Go to the second meeting pattern.
- Enter the instructor CWID or use the magnifying glass to search for the instructor.
- Select Approve from the Access drop-down menu.
4. On the Workload tab, set the second meeting pattern instructor to Not Include.
- Verify that the first meeting pattern instructor is set to IFF on the Workflow tab.
- Go to the second meeting pattern.
- Click the Workflow tab.
- From the Assign Type drop-down menu, select Not Includ.
5. Click Class APDB Mapping Values. Set APDB Learning Mode to 06. Then, click OK.
- Click Class APDB Mapping Values.
- Enter 06 into the APDB Learning Mode field.
- Click OK.
6. On the first (in-person) meeting pattern, click Meeting APDB Mapping Values, then select the Space Type based on the Component. Click OK.
- On the first meeting pattern, click Meeting APDB Mapping Values.
- From the Space Type drop-down menu, select the type that matches the component of the class (e.g. Lecture, Laboratory, etc.)
- Click OK.
7. On the the second (synchronous online) meeting pattern, click Meeting APDB Mapping Values and set the Space Type to 3 - Non-Capacity. Click OK.
- Click Meeting APDB Mapping Values.
- From the Space Type drop-down menu, select 3 Non-Capacity.
- Click OK.
In Person
Course instruction is in-person. May include up to 20% online instruction.
1. Set Instruction Mode to P.
1. Room must have days and times.
2. Click Class APDB Mapping Values.
3. Set APDB Learning Mode to 09. Then, click OK.
- Enter 09 into the APDB Learning Mode field.
- Click OK.
4. Click Meeting APDB Mapping Values.
5. Select the Space Type based on the Component. Click OK.
- From the Space Type drop-down menu, select the type that matches the component of the class (e.g. Lecture, Laboratory, etc.)
- Click OK.
1. Pattern can only be TBA when the Facility ID is blank.
2. Click Class APDB Mapping Values.
3. Set APDB Learning Mode to 09. Then, click OK.
- Enter 09 into the APDB Learning Mode field.
- Click OK.
4. Click Meeting APDB Mapping Values.
5. Set the Space Type to 3 - Non-Capacity. Then, click OK.
- Select 3 Non-Capacity from the Space Type drop-down menu.
- Click OK.
Need More Help?
For assistance with updating the class schedule, contact Scheduling at (657) 278-2381 or [email protected].
For technical assistance, contact the IT Help Desk at 657-278-7777 or [email protected].