This process allows a hiring manager or designee to submit a requisition for a Quick Hire position. This type of recruitment is a direct appointment. The department can provide the selected candidate's information within the requisition.

Login to your portal and search CHRS Recruiting.

Navigate to the "Jobs" button on your dashboard.

Click on the "New Job" button.  

Select a Job Template

On the Select a job template page the Campus Link is displayed. The Campus Link filters the job card. Complete the following fields:

A. Campus Link: Campus Link filters the job card. If you have access to more than one department, select the department associated with this recruitment.

B. Position: Enter the CMS number for this position in the following format FL-100XXXXX. If you paste the Position ID into the field, you must click the Binoculars or press Enter to ensure that the Position ID is entered properly.

C. Campus: Campus filters the job templates that you can choose. In the Campus field, select "Fullerton" campus.

D. Template: Job template fills job card fields. Please select the template that applies to the Quick Hire position that you are creating. If the appropriate template does not exist for your Quick Hire, please select “No Template” and contact the Talent Acquisition team if further guidance is needed.

Job Requisition Information

Most required fields will pre-populate with data entered from the job template.

A. Requisition Information: Update the "CSU Working Title" to a relatable position, i.e. Office Coordinator.

B.Open Positions: Click the blue arrow to the right of the position number to view position details. Review the information to ensure accuracy

Update the position "Type" accordingly. If there are multiple positions, input the number of new or replacement positions and select the "Add more" button.

C. Requisition Details: For Auxiliary Recruitment, select "No." Auxiliary refers to ASI and ASC recruitments.

Select the appropriate "Reason" for this position.

Enter the "Justification for Position."

Select the appropriate "Hiring Type" and "Job Status" for this position.

For a quick hire the appropriate “Hiring Type” should be Temporary and “Job Status” should be Emergency Hire.

Review these fields to ensure they pre-populated from the position number correctly.

D. Job Details: Review these fields to ensure they pre-populated from the selected requisition template correctly. Data can be manually entered if needed. Minimum and Required qualifications will be added by HRIE. Please enter HRIE in these text boxes if they do not auto-populate.

Job Duties: Select "New" to create job duties and include a percentage of time. Job Duties section should always contain a section amounting to 5 or 10 percent of “Other Duties as Assigned.” The total of all job duties should equal 100%.

Make appropriate selections for all mandatory fields (with an *).

E. Position Description: Make appropriate selections for all mandatory fields (with an *).

Complete the additional questions accordingly.

All Quick Hires are considered "Sensitive Positions."

F. Budget Details: Responses are not required for this area.

G. Posting Details: Select "Direct Appointment" for "Posting Type."

Enter the Anticipated Start Date and the Anticipated End Date of the position.

In the "Advertising Summary" field, enter the following information:

• Name of Hire
• CWID (if applicable)
• Proposed Start Date
• Salary

H. Search Details: This section of the requisition is not utilized for Quick Hires.

I. Users and Approvals:

1. The MPP Department Supervisor this position will report to.

2. The person assisting with the hiring manager as needed.

3. The hiring manager

4. Select "FL-Quick Hire"

5. The direct MPP supervisor of this position.

6. Do not edit this field.

7. The Provost or Vice President. May also be an MPP who reports directly to a Provost or Vice President.

8. Do not edit this field.

9. Enter the HR/Faculty Affairs Representative

10. Select "Pending Approval"

Click "Save a Draft" to save without creating the requisition. (The approval process will be reset if you "Save a Draft." You will need to re-select "FL-Quick Hire.")

OR Click the "Submit" button, which will generate a Job Requisition Number and the requisition will be routed for approval.

Next Steps

Approval Process: The requisition is routed for approvals via email to the appropriate parties.

Requisition Approved: The recruiter will reach out to the department to confirm tentative start date, end date and ensure offer rate does not create equity issues.

Conditional Offer of Employment: This is extended by the recruiter.

Reference Check: The recruiter will initiate three reference checks to the names provided by the applicant when they submitted their application.

Background Check Initiation: The recruiter will initiate the background check process.

Finalization of Offer:

1. The recruiter extends a formal offer letter and it is reviewed/accepted by the candidate.

2. The recruiter announces new hire appointment to the appropriate parties.

3. The new hire will be provided the offer and pre-employment packet with instructions for their first day.

Definitions and Terms

Approval Process: The Job Requisition has an approval process using workflow. Approvals are requested via email from the appropriate parties.

Dept. Head: The MPP who oversees the MPP supervisor, if applicable, e.g., Associate Dean or the MPP who reports to an AVP or Dean.

Appropriate Administrator: The Provost or Vice President. May also be an MPP who reports directly to a Provost or Vice President.

Position Management: The Position Management Analyst who oversees the position management program.

Reports To: The MPP Department Supervisor

Asterisk Field: Field required to be completed by either the CSU or PageUp, e.g. Recruitment Status*.