Setting Up and Maintaining Faculty Activity Reporting (Faculty180)
This article gives a brief overview of Faculty Activity Reporting (Faculty180) in Interfolio and provides instructions on how to access the platform, import information, edit information, and export information into a CV.
What is Faculty Activity Reporting (Faculty180)?
Faculty Activity Reporting (also known as Faculty180) provides a centralized information hub containing teaching, research, service, and other faculty activity data with the goal of supporting faculty through processes such as retention, tenure, and promotion review, research collaboration, and mentoring.
With Faculty180, users can compile information on their activities, manage their faculty profiles, search for collaborators within the network, generate CVs and reports, connect to professional development resources, and access campus data on teaching, grants, and publications.
Select information can also be shared with the public to encourage collaboration and generate news media coverage, with faculty consent. Public profiles will be generated based on information from Faculty180. Biography, Education, Administrative Appointments, Work Experience, Professional Licensures, Honors and Awards, Teaching and Research Interests, Courses Taught, and Scholarly Contributions will be included in the public profiles. Faculty members will be able to choose what information to share.
Data from CSUF's previous faculty profile database has been transferred into Faculty Activity Reporting (Faculty180). However, the data may not align perfectly between the two platforms, so you may need to locate and edit data. You can review data in the Profile and Activities pages. Alternatively, you can generate a CV from the Vitas & Biosketches page to see what data has already been entered.
What would you like to do?
Access Faculty Activity Reporting (Faculty180)
This section will show you how to navigate to Faculty Activity Reporting (Faculty180) in Interfolio.
1. Log in to Interfolio.
There are three ways to access Interfolio:
- Clicking on the Interfolio link in the campus portal
- Logging into the Interfolio login page
- Through an email link if a case has been initiated on your behalf
2. You will see the Faculty180 menu options integrated in your Interfolio navigation.
- Announcements & Help contains institutional announcements, tips on getting started, and FAQs.
- Profile consists of data that remains largely consistent through time such as personal and contact information, academic rank, education and work history, licenses and certifications, interests, etc.
- Activities is where faculty can record their professional activities such as courses taught, scholarly/creative output, mentored students, grants, committee work and other institutional service, professional development, etc. This section will require frequent updates as the faculty member advances through their career.
- Forms & Reports contains any custom input forms created by campus, view forms that have been initiated as part of the institution's formal workflow process, and generate reports to view activity submissions.
- Vitas & Biosketches is where faculty can generate CVs and import their ORCID data into Faculty180.
- Find Colleagues is a function that searches active faculty records so faculty can find colleagues with similar interests.
Modify Profile
This section will go over how to make changes to the information in your Faculty Activity Reporting (Faculty180) profile. The profile consists of mostly static information that changes minimally over time—personal details, education, professional history, interests, and the like, so this page will not require frequent updates.
Some information fills in automatically from other records and cannot be edited on Faculty180. Such fields will be greyed out and marked with a padlock icon. If any of the autopopulated information is incorrect, you may do the following to initiate the change:
Legal Name: Take an updated Social Security Card reflecting your new name to the Payroll Office (CP-700).
Contact Information: Contact your Department IT Coordinator (DITC).
Faculty Rank: Contact [email protected].
Highest/Terminal Degree: Contact [email protected].
1. In the Faculty180 navigation menu, click Profile.
2. Click on a header to expand that section. Click Add or Edit to make changes.
In sections where you can add multiple entries (e.g. Education, Work Experience), the button will be labeled Add. In sections where you can change information but not add multiple entries (e.g. Personal Information), the button will be labeled Edit.
- Click on a section header to expand the section and view the information within.
- Click the Add or Edit button to make changes to that section.
3. Enter the information that you want to add. Click one of the Save buttons to publish the information.
The alerts at the top of the page will provide helpful information about what data can be entered or edited on the page, as well as who to contact if you're unable to make the changes yourself in Faculty180.
Sections marked with an asterisk (*) are required.
- Enter/Edit the information in the input form.
- Under Activity Classifications, select whether or not you want the information publicly displayed. Some sections may not have this option.
- Click Save to publish the information. You will remain on the input form. OR
- Click Save and Add Another to publish the information and add another entry. The input form will reset. OR
- Click Save and Go Back to publish the information and go back to your profile. OR
- Click Cancel to return to your profile and discard any changes.
4. You will be able to view the saved information in your profile.
Add Activities
This section of the article will show you how to add new activities and how to edit, delete, and clone existing activities. The Activities page is where you will record professional accomplishments such as courses taught, publications, grants, committee work, etc. As such, this section may need to be reviewed and updated periodically.
You can import into all activity sections that you have also recorded on ORCID.
You can also import activities into the Research, Scholarship, and Creative Activities section from Google Scholar, Medline/PubMed, or ARXIV.
Other activity fields will require manual input if not importing from ORCID.
Importing Research, Scholarship, and Creative Activities
This section will go over how to import information from ORCID to populate your Faculty180 activities.
1. Access Faculty180 and select Vitas and Biosketches.
2. Select Legacy Vitas.
3. Click the Vita/Profile Systems header to expand the section. Click Create or Connect your ORCID ID.
If you have already connected your ORCID ID to Faculty180, you can proceed to Step #4.
- Select Vita/Profile Systems to expand the section.
- Click Create or Connect your ORCID ID.
3.1. Select Access through your institution. Select California State University, Fullerton. Then, proceed to log in using your campus username and password.
3.2. Click Authorize.
4. Go back to the Vitas & Biosketches page on Faculty180. Click the Import button next to ORCID Registry.
5. Place a check next to the items that you want to import. Then, click the Import Selected button.
Place a check in the header row to check off all items in that section.
- Check off the items that you want to import into Faculty180.
- Click Import Selected.
6. Make adjustments to the terms and years if needed. Click Save.
- Use the drop-down menus to adjust the term and year if needed.
- Click Save.
7. Make note of the Upload Result and make changes if necessary.
| Upload Result | Definition |
|---|---|
| Successfully Added | The item has been imported into Faculty180. |
| Possible Duplicate | Item has close similarity to another item. Possible duplicates can be reviewed in the My Tasks section on the homepage. |
| Exact Duplicate |
Item did not import because it is a duplicate of an existing item. |
| Error | Item did not import. Reason for error will be listed (e.g. Degree not specified). Changes need to be made in ORCID, then re-imported. |
This section illustrates how to import citations from Google Scholar or from an external file into the Faculty180 database.
Faculty180 supports citations in RIS or BibTeX format.
1. If applicable, download your file from the other platform.
1.1. Open Google Scholar and access your publications in your profile.
- Click on My profile on the Google Scholar homepage.
Or, if you don't see the My library link: - Click on the hamburger menu in the top left corner of the homepage.
- Select My profile.
1.2. Place a checkmark next to the citation(s) you want to export. Then, click Export.
- Check off the items that you want to export.
- Click the Export button when it appears.
1.3. Select the file format you want to download.
Faculty180 supports BibTeX and RefMan/RIS. The file name extension should be either .bib or .txt (BibTeX) or .ris (RefMan).
1.4. Right-click anywhere on the screen and select Save as... from the menu.
1.5. Choose a destination for your file. Enter a file name for the citation. Select All Files from the drop-down menu. Then, click Save.
The file will automatically be saved as a .txt file. You may change the file name extension to .bib by entering it at the end of the file name if you want to distinguish the citation from other text files.
- Select a destination where you'd like you file to be saved.
- Enter a file name for the citation.
- Select All Files from the Save as type drop-down menu.
- Click Save to save your BibTeX file.
2. Access Faculty180 and select Activities.
3. Select Research, Scholarship, and Creative Activities to expand the section.
4. Click Add.
5. In the Import box, select Generic (RIS / BibTeX). Then, click Continue.
Do not make any selection in the Manual Input box at this time.
- Select Generic (RIS / BibTeX) from the Import options.
- Click Continue.
6. In the Citation Format drop-down menu, select the format of your file.
7. Under Citation Data, select File. Then, click Choose File to select a file to upload. Click Save.
- Select File.
- Click Choose File to select a BibTeX or RIS file to upload.
- Click Save.
8. A table will appear with all the data from the file. Select which item/s to import. Then, click Import Selected.
If you do not see a table, there might be an issue with the file you uploaded. Check that you have the correct file format and that the file isn't corrupted.
- Click the checkbox in the Select/Unselect table header to select all items.
- Or manually check off the items you want to import one by one.
- Click Import Selected.
9. The imported lines will appear under your Research, Scholarship, and Creative Activities.
You can click the icons under the actions column to edit the publication details, delete, or duplicate a line item.
- Click the pencil icon to edit a line.
- Click the X icon to delete a line.
- Click the square icon to clone a line.
1. Access Faculty180 and select Activities.
2. Select Research, Scholarship, and Creative Activities to expand the section.
3. Click Add.
4. In the Import box, select Medline/PubMed or ARXIV. Then, click Continue.
Do not make any selection in the Manual Input box at this time.
- Select either Medline/PubMed or ARXIV from the Import options.
- Click Continue.
5. Use the drop-down menus and data fields to refine your search. Then, click Search.
- In the Maximum Records drop-down menu, select the maximum number of search results that you want to receive.
- Check the Hide Duplicates box if you do not want to see duplicate results.
- In the Search Field drop-down menu, select a field to refine your search (e.g. title, author, journal, all fields, etc.)
- Enter a keyword or phrase to search for in the Search Word/Term text box.
- Click Add Field if you want to add additional search fields (e.g. you could add an author line to search the database for only your own publications on palladium-catalyzed prenylation.)
- Click Search.
6. Place a check next to the result(s) that you want to import. Then, click Import Selected.
- Check off the results that you want to import to your activities.
- Click Import Selected.
7. Make corrections to the semester and year of the publication if necessary. Then, click Save.
- Check that the correct semester of the publication has populated. If you need to change it, select the correct option from the Semester drop-down menu.
- Check that the correct year of the publication has populated. If you need to change it, select the correct option from the Year drop-down menu.
- Click Save.
8. The imported lines will appear under your Research, Scholarship, and Creative Activities.
You can click the icons under the actions column to edit the publication details, delete, or duplicate a line item.
- Click the pencil icon to edit a line.
- Click the X icon to delete a line.
- Click the square icon to clone a line.
Adding Research, Scholarship, and Creative Activities Manually
The following steps show how to add publications to your Research, Scholarship, and Creative Activities specifically. The process of adding information into other activity sections will be similar, though the data fields may differ based on the type of activity being added.
1. Access Faculty180 and select Activities.
2. Select a header to expand the section.
3. Click Add underneath the section you want to add entries to.
4. From the Manual Input drop-down menu, select the type of entry you wish to add. Then, click Continue.
This step is only present for manual entry into Research, Scholarship, and Creative Activities. You will not see this step when entering other types of activities. Other sections will proceed straight to the Input Form (Step #5).
Do not make any selection in the Import box at this time.
5. On the Input Form, complete the required fields. You may also fill out the optional fields if you wish.
Fields marked with an asterisk (*) are required.
- Enter the required information about the entry.
- OPTIONAL: Enter the optional information about the entry.
6. Your name will autopopulate as an author/collaborator. To add other contributors, click Add.
Steps #6-6.3 only apply to the Research, Scholarship, and Creative Activities and Grants sections. You will not see this step when entering other types of activities.
In Research, Scholarship, and Creative Activities, "author/coauthor" verbiage is used. In Grants, the label "collaborator" is used.
- Your own name will autopopulate as an author.
- Click Add to add coauthors or editors.
6.1. Choose the type of coauthor/collaborator to add. Click Select Faculty at Your Institution to search for other CSUF faculty. Click Add Other Coauthor/Collaborator if the person you want to add is not affiliated with CSUF.
- Click Select Faculty at Your Institution if you want to add a CSUF colleague as a coauthor.
- Click Add Other Coauthor if you want to add a non-CSUF coauthor.
6.2. If you chose Select Faculty at Your Institution, use the drop-down menus to select a begin and end semester to filter results. Enter the faculty's name into the search field and click the magnifying glass to search. Click on the faculty that you want to add as a coauthor. Click the right arrow to move the faculty into the selected field. Then, click Select Faculty.
- Use the drop-down menus to select a begin term for the search.
- Use the drop-down menus to select an end term for the search.
- Enter a faculty's name into the search field. Then, click the magnifying glass icon to start the search.
- From the Available list, select the person that you want to add as a coauthor.
- Click the right arrow to move the faculty over to the Selected column.
- Click Select Faculty.
6.3. If you chose Add Other Coauthor, input their information manually. From the CoAuthor drop-down menu, select what order the author's name should appear in the citation. Enter the author's first name and last name, and if desired, their middle initial. If you want to add their percent contributed, enter a percentage in the % Contribution column.
- Use the CoAuthor drop-down menu to reorder authors.
- Enter the coauthor's first name and last name. You can also add their middle initial if you wish.
- OPTIONAL: You can add the coauthor's contribution percentage in the % Contribution column.
- OPTIONAL: Use the Role drop-down menu to select whether the person is an author or editor.
7. OPTIONAL: Check the Include URL in output citation box if you want a link to your work included in the citation. If so, enter a link in the URL field. If you would also like to include a description, place a check next to Include description in output citation. Then, enter a description in the Description field. To preview the citation, select a citation style from the drop-down menu. Then, click Refresh Citation to preview the citation.
This step is only present for entering publications into Research, Scholarship, and Creative Activities. You will not see this step when entering other types of activities.
- Place a check next to Include URL in output citation if you would like to display a link to your work.
- Enter the link to your work in the URL text box.
- Place a check next to Include description in output citation if you would like to display a brief description of the work.
- Enter the text you want displayed in the Description text box.
- Select a citation style from the Citation Preview drop-down menu.
- Click Refresh Citation.
- A preview of your citation will appear for your review.
8. In the Activity Classifications section, use the drop-down menus to make selections in the required fields. You may answer the other fields if you'd like.
Fields marked with an asterisk (*) are required.
You can click the question mark icons for more information about a field.
- Use the drop-down menus to select the appropriate options from the required fields.
- You may also use the drop-down menus to answer the optional fields.
- Use the Publicly Displayed menu to select whether or not you would like this work displayed on your public page.
9. OPTIONAL: If you want to add an attachment, select the Attachment Type from the drop-down menu. Depending on your selection, you will either be asked to select a file or enter a URL to attach.
- Use the Attachment Type drop-down menu to select whether you would like to add a file or URL as an attachment.
- If you selected File, click Upload File to select an attachment.
- If you selected URL, enter the URL to attach.
- Click Add Another if you would like to add another attachment to the entry.
10. Click one of the Save buttons to add the publication to your Activities page.
- Click Save to publish the information. You will remain on the input form. OR
- Click Save and Add Another to publish the information and add another entry. The input form will reset. OR
- Click Save and Go Back to publish the information and go back to your profile. OR
- Click Cancel to discard the changes and return to the Activities page.
11. The imported lines will appear in the Activities page under the appropriate section header.
You can click the icons under the actions column to edit, delete, or duplicate a line item.
- Click the pencil icon to edit a line.
- Click the X icon to delete a line.
- Click the square icon to clone a line.
Generate/edit/export a CV
This section will show you how to use the Vitas & Biosketches page to generate, edit, and export a CV in Faculty180.
Generating a CV can be helpful if you want to view all information that has been entered into Faculty Activity Reporting (Faculty180).
1. Access Faculty180 and select Vitas and Biosketches.
2. Select Legacy Vitas.
3. Click the Vita Admin header to expand the section. Then, click Add.
- Click Vita Admin to expand the section.
- Click Add.
4. In the Name field, enter a title for your CV. From the Template drop-down menu, select what template to use. You may add a description if you like. Click Save.
Use the StandardCV template as a starting point to create additional vitas.
- Enter a name for the vita.
- Select a template from the drop-down menu. In most cases, you will be using the StandardCV template.
- OPTIONAL: Enter a description for your CV.
- Click Save to save your template and return to the Vitas & Biosketches page. OR
- Click Save and Edit to proceed to the vita editor. OR
- Click Cancel to discard your changes and return to the Vitas & Biosketches page.
5. You will be able to see the CV in your list of vitas. From here you can view, edit, delete, or clone the vita.
Note that you will not be able to edit, delete, or clone the StandardCV and Bibliography templates innate to Faculty180.
- Click the eye icon to view the vita.
- Click the pencil icon to edit the vita.
- Click the X icon to delete the vita.
- Click the square icon to clone the vita..
1. Click the pencil icon next to a vita to open the editor.
2. Under General Information, you may make changes to the Name and Description of the CV. Use the Yes/No radio buttons to select if you want to allow automatic display of new activities, show your photo, show empty sections, hide vita name, and/or hide attachments on vita.
- Your CV Name and Description will autopopulate in the General Information section. You may make changes to them if you wish.
- Select whether or not you want new activities to automatically display on the CV.
- Select whether or not to show your photo on the CV.
- Select whether or not to show empty sections on the CV.
- Select whether or not to hide the vita name on the CV.
- Select whether or not to hide attachments on the CV.
3. In the Content section, click on the chevron next to a title to expand a section. To edit a title, click the pencil icon. Reorder sections on the CV by using the Reorder drop-down menus. Place a check next to items that you want included on the CV. Then, click Save or Save and Preview to save changes.
You cannot add new line items this way, as the information for the CV is being pulled from your Faculty180 Profile and Activities.
- Click the up chevron icon next to a section to expand it and view the entries under it.
- Click the pencil icon to edit the name of the section on the CV.
NOTE: This will not change the section names in Faculty180 itself. - Use the Reorder drop-down menu to reorder sections or designate sections as "do not show."
- Use the checkboxes to select or deselect items to be shown on the CV.
- Click Save to save changes. OR
- Click Save and Preview to generate a preview of the CV.
1. Click the eye icon to view the CV.
2. Set the Vita Options. Select whether you want to export an institutional or personal vita. Using the Type drop-down menu, select the template to use for the CV. Choose a citation format from the drop-down menu. Select a date range. If you choose a custom date range, select a begin semester and an end semester. Click Refresh Vita to apply the changes.
If you select Institutional as the vita type, you will only be able to generate a CV using the StandardCV or Bibliography formats. Select Personal if you want to use one of your custom CV templates.
- Select the type of vita to generate.
- Select a template from the drop-down menu.
- Select a citation format from the drop-down menu.
- Select a date range. All will include all activities on the CV, while selecting a custom date range will filter activities by the dates selected.
- If you choose a custom date range, enter a begin date.
- Enter an end date for the custom date range.
- Click Refresh Vita to apply the changes.
- A preview of the CV will be generated.
3. Click the Export/Share button. Then, select the how you would like the file to be exported.
- Click Export/Share.
- Select how you would like to export the CV. OR
- You could also click Print to print the CV and/or download it from the print preview screen.
Need More Help?
For technical support, contact the IT Help Desk at [email protected] or 657-278-7777.
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