Accessing and Downloading Reports in Faculty360 (Department Chairs and Deans)
This article shows how department chairs and deans can run reports to access information about faculty activities added to Faculty360.
Reports can be used to extract faculty activity data from Faculty360. By running reports, administrators can gather comprehensive information on faculty activities such as publications, grants, professional development, service, and the like.
Report access relies on department permissions. Only users with administrative access will be able to run reports and the reports will only contain faculty within their area(s) of authority.
Available Activity Reports
Profile Report
The Profile Report extracts information from faculty's Profile section in Faculty360, such as work experience, education, professional licenses and certifications, memberships, awards and honors, etc. This report can be run to answer questions such as:
- What degrees does a faculty member have?
- Which faculty members hold a rank of Professor, Associate Professor, and Assistant Professor?
- What additional credentials does a faculty member have?
Activity Input Report
The Activity Input Report compiles information from all Activities fields (courses taught, mentorship/supervision, research, scholarship, and creative activities, grants, committees, service, professional development, memberships.) You can run a report on one type of activity or pull a summary of all activities. This report can be run to get insight into:
- How many student supervision entries were made by a faculty member within an academic year?
- What committees are department faculty are involved in?
- What is a comprehensive look at a faculty member's activities during their probationary period?
Scholarly Activities Report
Scholarly Activities Report: provides reporting on Research, Scholarship, and Creative Activities, such as publications and creative productions. This report can provide answers to such questions as:
- How many journal articles have been published by college faculty within the past year?
- How many scholarly activities are in progress for a particular semester?
- What activities have been accepted and are awaiting completion/publication?
Grants
The Grants report pulls grant and funded projects information such as funding type, grant status, currency, and date. The report can show details like:
- Which faculty have active sponsored projects?
- What is the dollar amount awarded to faculty with grants?
- How many grants are federally funded?
Courses Taught
It is not recommended to use the Courses Taught report, as there are more reliable sources for course information, such as the student reports in TitanInsights.
The Courses Taught report displays teaching information for a particular range and includes data on enrollment, credit hours, teaching load, and course sections.
Activities by Activity Classification
Activities by Activity Classification report allows administrators to view information based on activity classification. Sample questions that can be addressed by this report are:
- How many faculty recorded graduate student supervision activities?
- How many faculty have received invitations to submit/present within a given term?
- How many faculty are involved in non-CSUF institutional service?
To run Faculty360 reports:
1.1. Access Faculty360 via Interfolio. Click Administration, then select Reports.
- Click Administration.
- Click Reports.
1.2. Select the report that you want to run.
The instructions below show the Scholarly Activities report. While other reports might have different filters, they generally function in a similar way and follow the same steps.
2.1. Under the General section, you can apply filters such as activity type, status, and date range.
- Select an Activity type from the drop-down menu (e.g. journal article, book, etc.)
- Select whether you want to view results by Term or Category.
- Check Hide Duplicates if you don't want multiple results of the same activity shown.
- By default, the results will show completed/published/accepted works. To change the activity status(es) shown in the report, click Change, then check the status(es) you want to include.
- Select a Begin term using the drop-down menus.
- Select an End term using the drop-down menus.
- Select a Display Mode for the results (e.g. Count Only, %Total of Rows or Columns, %Grand Total.)
2.2. Click Select Faculty to choose faculty member(s) to include in the report results.
2.2.1. Search for and select which faculty member(s)/department/college's data you want to run.
If a faculty member is not showing up in the search, check the Employment Status and Begin/End term menus to verify that the criteria match the faculty member that you're trying to select.
Place a check next to Select Individual Faculty. Then, search for faculty member(s) to add them into the Selected column.
- Place a check next to Select Individual Faculty to bring up the faculty search.
- Type the name of the faculty member that you want to select.
- Click the magnifying glass.
- Select the faculty member(s) that you want to include in the report.
- Click the right arrow to add the faculty to the Selected column.
Click Change, then select the college or department whose faculty you want to include in the report.
- Click the Change button.
- Click the plus button next to Academic Affairs to view colleges.
- Click the plus button next to a college to view departments in that college. If you want to run a report on all college faculty, you can click the college's name to select it.
- Click the department name to select it.
If you want to remove certain faculty from the report, check Select Individual Faculty. Then, click the double right arrow to move all names into the Selected column.
- Place a check next to Select Individual Faculty.
- Click the double right arrows to select all faculty in the department/college.
Select the faculty members that you want to exclude from the report. Then, click the left arrow to move the selected names back into the Available column.
- Select the faculty that you want to remove from the report.
- Click the left arrow to move the selected faculty out of the Selected column.
2.2.2. When you have selected all faculty or the department/college, click Select Faculty.
2.3. Click Refresh Report to update the results table.
3.1. You can click on the table headers to sort columns in ascending or descending order. Clicking on a number hyperlink in the report table displays information broken down by faculty and activities per term/category.
In the example below, clicking on the 12 link in the Total column will display a table showing faculty member names and the number of activities they reported each semester.
- Click on a column header to sort the entries in that column.
- Click on a hyperlinked number to view more information about that figure.
3.2. You can drill down further by clicking a number hyperlink to view specific information.
In the example below, clicking on the hyperlink will show additional information about the three activities reported by Indiana Jones in Spring 2025.
Clicking on the faculty's name will open the vita builder.
3.3. You can enter keywords into the search bar to refine results. To return to the previous results table, click Go Back.
- If you want to search for a particular activity, you can type a keyword in the search bar to filter results.
- Click Go Back to return to the previous screen.
4.1. To download the report, click Actions, then select your preferred format.
- Click Actions.
- Select whether you want to export results to Word, Excel, or PDF.
By creating Quicklinks, you can avoid setting up all of the report parameters each time you want to run a report. In addition to providing convenient access to frequently used report criteria, report Quicklinks can also be shared with other Faculty360 users that have reporting access.
5.1.1. After you have set up the report to your liking, click Quicklinks. Then, select Add This Page as a Quicklink.
- Click Quicklinks.
- Click Add This Page as a Quicklink.
5.1.2. Enter a name for your Quicklink. Click Save.
When you share Quicklinks, the other user(s) will receive the link with the same name you assigned to it, so be mindful when naming links that you intend to share.
- Type in a name for the report Quicklink.
- Click Save.
5.1.3. A message will pop up confirming that the Quicklink has been added. You can access the link from the Quicklinks menu.
- A popup will confirm that the Quicklink has been successfully added. Click Okay to close the message.
- To access the Quicklink, open the Quicklinks menu and select the report from your Existing Quicklinks list.
5.2.1. To share a Quicklink, begin by selecting Manage Quicklinks from the Quicklinks menu.
- Click Quicklinks.
- Click Manage Quicklinks.
5.2.2. Click the Send icon next to the Quicklink that you want to share.
5.2.3. Click Select Faculty.
5.2.4. Enter the name of the faculty with whom you want to share the Quicklink, then click the magnifying glass to search. Select the faculty member's name and click the right arrow to move them into the Selected column. When selection is complete, click Select Faculty.
- Type the name of the faculty member that you want to select.
- Click the magnifying glass.
- Select the faculty member(s) that you want to send the Quicklink to.
- Click the right arrow to add the faculty to the Selected column. Repeat steps A-D until you have selected all faculty with whom you want to share the Quicklink.
- Click Select Faculty.
5.2.5. Click Save.
5.2.6. A message will pop up confirming that the share was successful. Click Okay to close the message. The selected faculty will now be able to see the Quicklink in their Quicklinks menu.
Only users with reporting authorization will be able to access the report.
Users without access will still see the Quicklink in their Quicklinks menu, however, they won't be able to access the report. Clicking the link will return them to their homepage.
Renaming or deleting Quicklinks on your end does not impact Quicklinks shared with others.
5.3.1. To rename or delete a Quicklink, begin by selecting Manage Quicklinks from the Quicklinks menu.
- Click Quicklinks.
- Click Manage Quicklinks.
5.3.2. To rename a Quicklink, click the pencil icon. To delete a Quicklink, click the X.
- Click the pencil to open the Rename Quicklink window. You will be prompted to enter and save the new Quicklink name,
- Click the X to open the Delete Quicklink window. You will be prompted to confirm that you want to delete the Quicklink.
Need More Help?
View all CSUF Faculty Activity Reporting (Faculty360) user guides and video tutorials.
Faculty Activity Reporting help guides by Interfolio Support
For questions about and suggestions for Interfolio and faculty profiles, contact the Office of Research and Sponsored Programs at [email protected].
For technical support, contact the IT Help Desk at [email protected] or 657-278-7777.
For training and how-to assistance, contact IT Training at 657-278-5647 or [email protected].
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