Dock Notice (Payroll Services)
This article covers how to complete the Dock Notice (Payroll Services) form in Adobe Experience Manager (AEM). Docks are used when an employee does not have enough leave credits to cover an absence.
Check with your department timekeeper or manager to find out who is responsible for submitting the Dock Notice form. In some departments, it is the department timekeeper who submits the Dock Notice; in other departments, it is the employee who submits the Dock Notice.
Dock Notice Forms must be submitted to Payroll by the 17th of the month. More information on the dock process can be found on the Payroll FAQs webpage.
In addition to the Dock Notice Form, employees must submit a dock time absence request in CHRS by the 17th of the month (this is the only absence entry needed before the end of the pay period).
After the 17th submission deadline, docks should be reported to both the department timekeeper and Payroll Services daily up until pay day. The entries on the Dock Notice Form and the dock absence request(s) in CHRS must match. Dock entries are due before the end of the pay period, because they directly impact your pay check for the current pay period and cause an overpayment if reported late.
Please use one of the supported browsers to access forms in AEM:
- Google Chrome
- Mozilla Firefox
- Microsoft Edge
- Safari
1. Log into the campus portal, then access your Adobe Experience Manager (AEM) Forms Portal.
2. Click on My Forms. Then use the search bar to search for the Dock Notice (Payroll Services) Form. Click the paper airplane icon to launch the form.
- Click on My Forms.
- Type Dock Notice in the search bar.
- Click the paper airplane icon next to Dock Notice (Payroll Services) to launch the form.
3. The form will automatically populate with your information. Timekeepers filling this form out for an employee should enter the Empl ID (CHRS ID) or CWID of the employee.
If you are filling this form out for yourself, you can move on to the next step.
- Enter the Empl ID (CHRS ID) of the employee you are filling out this form for.
OR - Enter the CWID (Campus-Wide ID) of the employee you are filling out this form for.
4. Select the Pay Period Month and Pay Period Year for the dock.
5. Click the calendar icon to select the date of the absence.
6. Click on the date of the absence.
7. Next, enter the number of hours for the absence.
Part-Time Faculty should calculate the duration by multiplying their time base by 8 hours.
For example, if your time base is 0.50 FTE, multiply 0.50 by 8 hours to get 4 hours (0.50 x 8 = 4). So you would enter 4 hours in the Hour Absent field.
8. To add another absence to this dock notice, click Add Absent Details.
9. Click Generate PDF to save a copy of the form for your records. Click Reset to clear the form and start over. Click Save to save your changes and submit the form later.
- Click Generate PDF to save a copy of the form for your records.
- Click Reset to clear the form and start over.
- Click Save to save your changes and submit the form later.
10. Click Submit to submit the form.
11. You'll see a confirmation that the form was submitted.
12. Once submitted the form is sent to your timekeeper for review and then to your manager for approval. Once approved by management, the dock notice is routed to Payroll for processing.
Need More Help?
For questions about your specific entries or reporting requirements for your position, contact your department timekeeper or Payroll at 657-278-2521 or [email protected].
For training and how-to assistance, contact IT Training at 657-278-5647 or [email protected].
For technical assistance, contact the IT Help Desk at 657-278-7777 or [email protected].
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