Processing Student Job Changes (Student Assistant Pay Increase)

This guide shows how users can enter a pay rate change for a student assistant using the Student Job Changes function.

Before entering anything into CSU Student Job Changes, make sure that you've completed all the steps listed in the Before Entering an Appointment or Pay Change in CSU Student Processes checklist.

1. Log in to CHRS and access CSU Student Processes under Workforce Administration in the NavBar Menu.

View instructions on accessing CSU Student Processes in CHRS.

2. Select CSU Student Job Changes.

CSU Student Processes menu

Empl ID refers to CHRS ID, not CWID.

Select Elig Studnt in the Student Type Search drop-down menu so the search results will filter out ineligible students and only show active students that are eligible to have a pay increase processed on their behalf.

Student data change search parameters
  1. Enter the As Of Date to view students that were hired on or after that date. You can either type one in (MM/DD/YYYY) or click the calendar icon to select a date.
  2. Use the Student Type Search drop-down menu to select whether to search by eligible students, all students, or ineligible students.
  3. If you only want to pull up the record of an individual student, enter their Empl ID or click the magnifying glass to look up their Empl ID. 
    OR
  4. To pull up records for the entire department, enter a department ID or click the magnifying glass to look up all department IDs that you have access to.
  5. Click Search.

4. Do you want to enter one or more student pay increases manually or use Mass Update Defaults to enter multiple student pay increases?

Enter one or more student pay increases manually

4.1. Place a check next to the entry or entries of the student(s) for whom you want to apply a pay increase. Enter the pay increase Effective Date. Select SPC as the Reason. Enter the new Hourly Rate. Then, click Submit.

Do not change the Action from PAY.

Search results
  1. Place a check next to the entry that you want to submit.
  2. Enter the effective date of the pay rate change. You can either type one in (MM/DD/YYYY) or click the calendar icon to select a date.
  3. Click the magnifying glass and select SPC as the Reason. Do not change this value.
  4. Enter the new hourly rate.
  5. Click Submit.
Use Mass Update Defaults to enter multiple student pay increases

4.2. You can use the Mass Update Defaults function to enter pay increases in bulk. First, select the students for whom you want to process a pay change. Then, enter their new Hourly Rate. Select SPC as the Reason. Enter the Effective Date of the pay rate change. Then, click Copy Defaults to Selected to apply the changes to the selected students. After verifying that the information is correct, click Submit. Check the Error Message column to confirm if the information was submitted or if there was an error preventing submission.

If you enter an invalid value in the Mass Update Defaults, you will see an prompt explaining the error (e.g. empty field, number field format error.) You will not be able to copy defaults until the error is fixed.

Do not change the Action from PAY.

You can also use Mass Update Defaults to update an individual line item.

Student data change full screen
  1. Place a check next to the students that you want to process a pay increase for. OR
  2. Click Select All if you want to select all students listed.
  3. Enter the hourly rate. The field will only allow up to two digits after the decimal point.
  4. Click the magnifying glass and select SPC as the Reason. Do not change this value.
  5. Enter the effective date of the pay rate change. You can either type one in (MM/DD/YYYY) or click the calendar icon to select a date.
  6. Click Copy Defaults to Selected.
  7. Click Submit.

5. View the Error Message column to check the status of the submission. Batch Job Submitted means the item was submitted successfully. A blank or any other message indicates an error that prevented the job from being processed (e.g. hourly rate too low or high.)

Error Message Column

Need More Help?

Student Assistant Employment webpage

For business process assistance, contact Student Employment at [email protected].

For training and how-to assistance, contact IT Training at 657-278-5647 or [email protected].

For technical assistance, contact the IT Help Desk at 657-278-7777 or [email protected].

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