Checking the Status of a Student Assistant Appointment
This article covers how authorized users can view the status of their student assistant data entries with the CSU Student Transaction Status report.
Remember you are only searching appointments that have been submitted by the Originator. You will not see appointments that have only been saved.
1. Log in to CHRS and access CSU Student Processes under Workforce Administration in the NavBar Menu.
2. Select CSU Student Transaction Status.
3. You can enter search criteria to find the appointment(s) you want to view. All search fields are optional. Enter a From Date and a Thru Date to search for appointments entered between those two dates. Enter the CHRS ID or CS Emplid (CWID) of the student if you only want to view entries relating to that student. Use the Proc Status drop-down menu to select whether you want to view all, error, processed, or submitted entries. Use the CSU Trans Type drop-down menu to select whether you want to view hire, rehire, or job change entries. To view all entries you have ever made, do not enter any search criteria. Click Student Employee Search to view results.
If you are an Originator (i.e. data entry user) you will only be able to see entries that you made. Managers will be able to see entries made by employees that report to them. Managers can tell which employee entered the data by checking the Oprid, which is 50+the Originator's CWID.
- Set the From Date to view results entered on or after that date. You can either type one in (MM/DD/YYYY) or click the calendar icon to select a date.
- Enter a Thru Date to filter out results entered on or before that date. You can either type one in (MM/DD/YYYY) or click the calendar icon to select a date.
- To view records for an individual student, enter their CHRS ID or click the magnifying glass to look up their Empl ID.
OR - Enter the student's CS Emplid (CWID) or click the magnifying glass to look up their CS Emplid.
- Use the Proc Status drop-down menu to filter results by error, submitted, or processed status. Leave blank to pull up all results.
- Use the CSU Trans Type drop-down menu to filter results by hire, rehire, or job changes type. Leave blank to pull up all results.
- Click Student Employee Search. If you do not enter any search criteria, the system will show you all your entries (Originator) or all entries from employees that report to you (manager).
4. View the status of the transactions in the search results.
Term Definitions
A. Empl ID = CHRS ID - a new unique ID that will carry over across the entire CSU system
B. CS Emplid = CWID
C. Proc Status
- Error - invalid entry that could not be processed
- Submitted - entry was submitted but is awaiting approval or further processing
- Processed - processed and complete
D. Trans Type
- Hire - student is new to your department but has a concurrent job on campus (Action = HIR)
- Rehire - student previously worked in your department and their employment is being renewed (Action = REH)
- Job Change - pay rate change (Action = PAY)
E. Reason
- CON - Concurrent Job
- REH - Rehire
- SPC - Student Pay Change
5. To download the report as an Excel file, click the spreadsheet button. Then, select Download Student Hire/REH/Term/Job Change Audit/History Data Table to Excel.
- Click the spreadsheet icon.
- Click Download Student Hire/REH/Term/Job Change Audit/History Data Table to Excel.
Need More Help?
Student Assistant Employment webpage
For business process assistance, contact Student Employment at [email protected].
For training and how-to assistance, contact IT Training at 657-278-5647 or [email protected].
For technical assistance, contact the IT Help Desk at 657-278-7777 or [email protected].
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