Creating a Job Requisition

Before you begin creating your requisition, make sure you have the following information ready:

  • Position number
  • Position announcement text
  • Recruitment and advertising plan
  • Evaluation criteria

Access CHRS Dashboard

  1. Click the New job button located in the Jobs widget
  2. This will open the Select a job template page

Job Template

  1. Choose the appropriate department beginning with "FL-" for Team link
  2. Fill the position number for Position
  3. You can also search for the position number using the magnifying glass icon
  4. Choose Fullerton for Campus
  5. Choose No template for Template

Request Information

  1. Internal Team will be automatically filled in
  2. For Recruitment Process, choose FL-Full Time/TenTrack/Lecturer/Librarian
  3. Choose the appropriate form (each form requires different documents from the applicant - Click Preview to see the form and confirm which one is appropriate for this job)
  4. Job Code/Employee Classification will be filled in based on the position number
  5. Salary Range/Grade/Step depends on the position
  6. Classification Title will be automatically filled in based on the position number
  7. For CSU Working Title, fill in the actual title of the position
    • Example: "Assistant Professor of..."
  8. Choose Fullerton for Campus
  9. Choose most appropriate options for Division, College/Program, and Department 

Number of Open Positions

  1. Position no will be filled in automatically based on the position number
  2. Choose the most appropriate option for Type
  3. If you are filling more than one position with this requisition:
    • Enter the number of additional positions in the field next to New or Replacement
    • Clicked Add More
    • Fill in the Position no (each position must have a unique position number)

Requisition Details

  1. Select Yes or No for Auxiliary Recruitment
  2. Choose the most appropriate response for Reason
  3. Type in "Approved by Provost" next to Justification for Recruitment
  4. Choose Instructional Faculty - Tenured/Tenure Track for Work Type
  5. Choose Probationary for Hiring Type
  6. Choose Regular for Job Status
  7. Choose Full Time for Time Basis
  8. Fill in “1.0” for FTE and “40.00” for Hours Per Week
  9. Choose Exempt for FLSA Status
  10. Choose California State University, Fullerton for CSU Campus (Integration for 3rd Party Solutions)

Job Details

  1. Copy the required qualifications from your position announcement into the Required Qualifications box
  2. Select appropriate answer for Supervises Employees
  3. OPTIONAL – Job Summary/Basic Function, Minimum Qualifications, Preferred Qualifications, Special Conditions, License/Certifications, and Physical Requirements

Position Designation

  1. Choose most appropriate option for Mandated Reporter (Typically, Limited)
  2. Select appropriate option for Conflict of Interest
  3. Select No for NCAA
  4. Choose most appropriate answer for the question, Is this a Sensitive position?
  5. Select the remaining choices as appropriate

Budget Details

  1. Choose Yes for Benefit Eligible
  2. Cost Center will automatically be filled in from the position number
  3. Choose appropriate option for Pay Plan
  4. OPTIONAL - Anticipated Hiring Range, Budget/Chartfield/Account string, and Pay Plan Months Off

Posting Details

  1. Choose most appropriate option for Posting Type (Typically, Open recruitment)
  2. Enter the soft closing date for Review Begin Date
  3. Enter the estimated start date for Anticipated Start Date
  4. Select appropriate option for Do you wish to apply a waiver for the posting?
    1. If applicable, fill in Reason for Waiver
  5. Choose Fullerton for Posting Location
  6. Enter a one sentence summary about the position for Advertising Summary
  7. Copy and paste the full position announcement for Advertisement text

Note: The Advertising Summary should catch the attention of potential applicants!

Example:

“Cal State Fullerton's College of Engineering and Computer Science is an innovative center of Orange County. We are seeking highly motivated and talented faculty who want to impact the lives of our diverse students and increase the profile of CSUF throughout the world. If this opportunity is exciting to you, please apply!”

Search Details

  1. Click the magnifying glass for Search Committee Chair
  2. Type in the DSC Chair's first and last name
  3. Click Search
  4. Click on the correct name in the search results
  5. Click Okay

 

  1. Click the Add Search Committee Member button
  2. Type in the first and last name of the committee member
  3. Click Search
  4. Click the Add link to the right of the member's name
  5. Click Done once you have added all of the committee members

Users and Approvals

  1. To fill out the Reports to Supervisor Name field:
    1. Click the magnifying glass
    2. Type in the Department Chair or Department Coordinator's first and last name
    3. Click Search
    4. Click once on the correct name in the search results
    5. Your choice will be highlighted
    6. Click Okay
  1. To fill out the Administrative Support (the person who will be moving candidates to a new status) field:
    1. Click the magnifying glass
    2. Type in the Department Chair or Department Coordinator's first and last name
    3. Click Search
    4. Click once on the correct name in the search results
    5. Your choice will be highlighted
    6. Click Okay

 

  1. To fill out the Compliance Panel Facilitator field:
    1. Click on the magnifying glass
    2. Enter [email protected] in the Email field
    3. Click on the user called FL-HRIE TLT-AHR
    4. Click Okay
  1. To fill out the Hiring Administrator field:
    1. Click the magnifying glass
    2. Type in the College Analyst or Dean's first and last name
    3. Click Search
    4. Click on the correct name in the search results
    5. Your choice will be highlighted
    6. Click Okay
  2. OPTIONAL - Add Additional viewers

Approval Process

Note: The users that are entered into the approval process will be required to approve the requisition. Entering a user only in the approval process will not give them access to the position after the requisition approval. You must enter the user into one of the user roles to give them access to the position for steps beyond the requisition approval.

  1. Choose FL-Academic Requisition Approval for Approval process
  1. To fill out the DIEP-ATM field:
    1. Click the magnifying glass
    2. Enter [email protected] in the Email field
    3. Click Search
    4. Click on the user called FL-HRIE TLT-AHR
    5. Click Okay
  1. To fill out the Search Committee Chair field:
    1. Click the magnifying glass
    2. Type in the Search Committee Chair's first and last name
    3. Click Search
    4. Click on the correct name in the search results
    5. Your choice will be highlighted
    6. Click Okay
  1. To fill out the Department Chair field:
    1. Click the magnifying glass
    2. Type in the Department Chair's first and last name
    3. Click Search
    4. Click on the correct name in the search results
    5. Your choice will be highlighted
    6. Click Okay
  1. To fill out the Dean field:
    1. Click the magnifying glass
    2. Type in the Dean's first and last name
    3. Click Search
    4. Click on the correct name in the search results
    5. Your choice will be highlighted
    6. Click Okay
  1. DIEP-ATM should be automatically filled out
  2. The HR/Faculty Affairs Representative field should be automatically filled out
  3. Choose Pending Approval for Recruitment Status
  4. Click Save a draft

Documents

  1. Click the "Documents" tab on the left side of the screen
  2. To upload the Recruitment and Advertising Plan:
    1. Click Document from a file
    2. Choose the file from your computer
    3. Choose Recruitment Plan in the Document category dropdown menu
    4. Title the file "Recruitment and Advertising Plan"
    5. Click the Save and add another button
  3. To upload Evaluation Criteria:
    1. Click Document from a file
    2. Choose the file from your computer
    3. Choose Interview Questions and Evaluation in the Document category dropdown menu
    4. Title file "Evaluation Criteria"
    5. Click Save and close
  4. Click Submit
  5. This will save the requisition and send it on for approvals