Change an Applicant Status

Introduction

The recruitment process consists of a set of predefined application statuses. Each applicant is assigned a status within that recruitment process. The applicant's status changes throughout the course of the recruitment to reflect where the applicant is in the process.

Access the CHRS Dashboard

  1. To open the requisition, click the Jobs link in the navigation menu on the left side of the screen
My Dashboard - PageUp - Google Chrome
  1. The Jobs page should have a list of all the jobs to which you access
  2. Click on the title of your job
  3. This will bring you to the requisition for that position

Access the Applicant List

  1. Click the View applicants button on the top right-hand side of the screen
  2. This will open the applicant list

 

- PageUp People - Google Chrome
  1. On the applicant list, find the Status column 

Changing the Status of One Applicant

  1. Click the status of the applicant to open the Change the application status page
  2. Select the status to which you want to move the applicant
Change application status - PageUp People - Google Chrome
  1. Click Next
  2. The Confirm status change page opens
Confirm status change - Google Chrome
  1. Complete the required actions on the Confirm status change page
  2. Review the section on Communications regarding email messages related to status changes
  3. Click Move now 

If you click Submit instead of Next, the status is changed, but any actions that are associated with the status changes (such as notifications) do not occur.

Changing the Status of One or More Applicants 

  1. From the applicant list, select the applicants by checking the green check boxes
- PageUp People - Google Chrome
  1. From the Select a bulk action drop down menu, choose Bulk move
  2. This will open the Bulk action status page
  1. Click on the Select drop down menu to change the status to which you want to move the applicant(s)
  2. Click Next
  1. The Confirm status change page opens
  2. Complete the required actions on the Confirm status change page
  3. If necessary, edit Email body
  4. Click Move now 

Optional - DSC Semi-Finalist Reference Check Status 

  1. If the DSC wishes to check references at the Semi-Finalist stage rather than the Finalist stage, the DSC Chair can:
  2. Go to the applicant list and check the applicants to move
  3. Click on the Select a bulk action drop down and select Bulk move
  4. A new window will open, change Applicant status to OPTIONAL - DSC Semi-Finalist Reference Check in the drop down
  1. This will generate a pop-up window with an email message asking the Department Chair to approve checking the references at this stage
  2. Click Move now and the status will change to OPTIONAL - DSC Semi-Finalist Reference Check and the email will be sent to the Department Chair
  1. The Department Chair can approve or deny this request by bulk moving the Applicant status to either Dept Chair S-F Reference Check Approved - HOLD or Dept Chair S-F Reference Check Denied
  2. Click Move now to change status and send the email
  1. This will bring up a new window with an email message to notify the DSC Chair of the decision made
  1. If the Department Chair approves, then the DSC Chair does a bulk move to DSC Letter of Recommendation Requests