Roles and Responsibilities

Deans, Department Chairs, the Department Search Committee (DSC), and HRIE are responsible for ensuring that the evaluation and assessment of all candidates is equitable and consistent. They shall also ensure that the candidate and finalist selection and rejection processes are documented and sustained with verifiable evidence. The specific roles and responsibilities of key individuals and groups in the search process are listed below.

Role of the Dean

  • Ensures the process is implemented in compliance with the Collective Bargaining Agreement (CBA)
  • Ensures the process is implemented in compliance with campus recruitment policies and procedures
  • Makes recommendation/request to the President if DSC is to have junior tenure-track faculty
  • Reviews and approves position announcement
  • Reviews and approves recruitment and advertising plan
  • Reviews and approves evaluation criteria
  • Reviews and approves applicant pool
  • Reviews and approves list of semi-finalists
  • Reviews and approves list of finalists
  • Reviews files of all finalists
  • Meets with all on-campus finalists
  • Recommends appointment of final candidate to the Provost
  • Upon Provost approval, makes a verbal offer to the final candidate
  • Submits all required files to Faculty Affairs, Records, and HRIE

Role of the Department Chair

  • Ensures process is implemented in compliance with the CBA
  • Ensures process is implemented in compliance with campus recruitment policies and procedures
  • Oversees the implementation of the search
  • Monitors the recruitment process and keeps it moving in a timely manner
  • Ensures fair employment practices are evident to all
  • Facilitates the election of the DSC
    • Should strive to elect a diverse group of faculty to serve on the DSC
  • Ensures all available recruitment resources appropriate to the discipline are utilized
  • Collaborates with the DSC to develop the position announcement
  • Distributes position announcements and advertisements to media, conferences, doctoral and master's programs, and diverse organizations
  • Collaborates with the DSC to evaluate applicants as necessary
  • Ensures that tenured and tenure-track faculty have ample opportunity to review candidates’ non-confidential application materials, participate in the search process, and provide feedback to the DSC
  • Collaborates with the DSC to make a recommendation on the finalists to the Dean
  • Meets with all on-campus finalists
    • Informs finalists of the requirements for tenure and promotion
  • Notifies all applicants of the outcome of their application
    • This can be delegated to the Department Coordinator and carried out in the Common Human Resources System (CHRS) Recruiting

Role of the DSC (Department Search Committee)

  • Ensures process is implemented in compliance with the CBA
  • Ensures process is implemented in compliance with campus recruitment policies and procedures
  • Participates in professional development workshops facilitated by Talent Acquisition and Recruitment
  • Proactively recruits and advertises the position announcement
    • The Department is responsible for posting to sites beyond the default ones provided by HRIE
  • Screens applicants to determine which meet minimum requirements
  • Evaluate candidates at every stage of the process using approved Evaluation Criteria
  • Solicits feedback from all tenured and tenure-track faculty and considers that feedback when evaluating candidates and recommending finalists
  • Conducts reference checks
  • Collaborates with the Department Chair to make recommendations on the finalists to the Dean
  • Submits files of all finalists to the Dean and HRIE
  • Maintains strict confidentiality concerning all information received, reviewed, and discussed
  • Provides post-search information

Role of the Department

  • Follows process in compliance with the CBA
  • Follows process in compliance with campus recruitment policies and procedures
  • Elect the DSC
    • Make a good-faith effort to create a diverse search committee
  • Proactively recruit a large and diverse applicant pool
  • Tenured and tenure-track faculty provide feedback to DSC
  • Follow established protocols throughout the search

Role of HRIE

  • Ensures process is implemented in compliance with the CBA
  • Ensures process is implemented in compliance with campus recruitment policies and procedures
  • Ensures that all relevant federal and state laws and court decisions related to recruitment are addressed in the recruitment process
  • Provides information on fair employment practices
  • Facilitates professional development workshops for the DSC
  • Reviews and approves the position requisition
  • Reviews and approves the position announcement
  • Reviews and approves the recruitment and advertising plan
  • Reviews and approves the evaluation criteria
  • Provides support in appropriate distribution of position announcement
    • HRIE posts to a specific set of default sites
  • Reviews and approves the applicant pool
    • Evaluates pool in relation to the recruitment plan and compares pool demographics to current department/college demographics, demographics of nationally available pool, student demographics, and University AAP plan
  • Reviews semi-finalist pool
  • Reviews final candidate

Resources and Related Policies