Prior to following these steps, a Faculty Additional Employment Request (FAER) Form in AEM must be completed and approved. View information on Filling Out the Faculty Additional Employment Request (FAER) Form.

View step-by-step instructions on accessing CHRS.

1. Click on the NavBar.
2. Select Menu.
3. Then navigate to CSU Temp Academic Employment > CSU TAE Appointment Data Entry.

1. REQUIRED: Enter FLCMP as the Business Unit. This is a required field, do not remove.
   AND
2. REQUIRED: Select 08 - Additional Employment as the EE Group.
3. Optional: Enter the Empl ID (CHRS ID) of the specific employee you would like to view appointment information for.
4. Optional: Enter a specific Dept ID to see only employees with previous appointments in that department. If you leave this field blank, you will see employees with previous appointments in all department IDs that you have access to view.
5. Optional: Select a specific Term (e.g., 2237, 2243, etc.) to view existing appointments for the selected term.
6. RECOMMENDED: Enter Job Code 2403 or 2359 to view/create appointments using that job code.
7. Optional: Adjust the Lookback Dt if you want to go back further in the history. The default date for this field is 18 months ago.
8. Click Search when you have entered all of your criteria.

1. Click on each tab to view additional information from the search results.
2. Click on the view all columns tab to display all of the available information in the search results.
3. Click Personalize to choose which columns you want to include in the search results.
4. Click Find to search for a specific employee in the search results. This will bring the specific employee to the top of your search results.
5. Click the download to Excel button to export the results to Excel.
6. Use the navigation arrows to navigate through the pages of results.

1. Review the employee's information including the EmplID (CHRS ID), Empl Rcd (Employee Record Number), Eff Seq (Effective Sequence), and Name.
2. RECOMMENDED: click on the hyperlink in the Empl Stat column for an employee to view that employee's job history, including in other CSUF departments and other CSU campuses as those campuses roll out CHRS.

1. Verify that the Position Number is correct for the employee.
2. Verify the Job Code for the employee. If the employee is new to the job code, then, refer to the Add New Person instructions.
   • Faculty whose aggregated FTE is 1.0 are eligible for faculty additional employment appointment in job code 2403
   • Temporary Faculty whose aggregated FTE is less than 1.0 are eligible for faculty additional employment appointment in job code 2359
3. Verify the Salary Grade for the employee. If applicable, update the Grade by typing in the new number or using the magnifying glass to select a grade. To determine the appropriate grade, please contact your dean's office for assistance.
   1. For job code 2403, the only grade is 0.
   2. For job code 2359, the available grades are 2, 3, 4, and 5.
4. Verify you have the correct Department ID for this FAE appointment.

1. Enter the Appointment Type for the employee's FAE appointment or use the magnifying glass to look up available appointment types.
   1. 020: Please contact [email protected]
   2. 021: Lumpsum will be the most common FAE
   3. 022: Daily rate applies to consecutive working days and applies to intersession/ term breaks only
2. If applicable: Use the Other Action drop-down menu to select an action for the employee's appointment. Do NOT use Termination or Manual Job Load.
3. If applicable, enter the Term for the employee's FAE appointment by typing in the number or using the magnifying glass to look up a Term ID.
   • This only applies to appt type 020. Term selected will provide effective dates.
4. If applicable, the Session will usually default to 1, but you can type in a session number or use the magnifying glass to look up a session.
   • Session only applies to appointment type 020.
5. The Effective Date will show the effective date of the employee's FAE appointment. For some appointment types, you will need to enter this information and for other appointment types the information will automatically be populated.
   • Applies to appt types 021 and 022. College determines actual work days.
6. The End Date will show the end date of the employee's FAE appointment. For some appointment types, you will need to enter this information and for other appointment types the information will automatically be populated.
7. If applicable, adjust the AY Monthly Base Rate for the FAE appointment.
   • It will generate from FT base if the faculty’s 2358 position is in your department. This applies to appointment types 020 and 022.
   • AY base rate should not be changed unless AY base rate is not given (i.e. new FAE for fac who does not have 2358 in your dept)
   • Data Entry should follow CSU salary schedule for job code 2403: Minimum $4,530 - Maximum $28,488.  As a reference, a .25 FTE for job code 2403 will have a max base rate of 7,100. If necessary, adjust duration, FTE, and/or Total comp to comply with min-max standards.

1. If applicable, enter the WTUs for the employee's new FAE appointment by typing in the number. Use the PIMS Calculator or PIMS Fraction Conversion spreadsheets on the Academic HR Resources page to calcuate the appropriate WTU.
2. Or if applicable, enter the FTE for the employee's new FAE appointment by typing in the number or using the magnifying glass to look up an appropriate FTE.
3. REQUIRED: Enter the Total Compensation for the employee's new FAE appointment (this is necessary for processing).
4. Optional: Enter a Title for the appointment, which will be printed on the appointment notice. You can enter a maximum of 14 characters in this field.
5. If applicable, enter the Project chartfield code that should be applied to the employee's new FAE appointment. This will populate the name of the Project in the Description box.
6. You will see a breakdown of the payment(s) that the employee will receive for the new FAE appointment.
7. Sum Payment will show the total amount that will be paid to the employee for the new FAE appointment.

1. If the employee is a rehired annuitant, place a checkmark in REH Annuit.
2. If you are submitting multiple appointments for the same employee, place a check in Diff Appt to create a separate appointment number and appointment notification for the appointment in this row. If you leave this box unchecked, the multiple appointments will be combined into a single appointment number and appointment notification.
3. When the employee's entire row has been fully reviewed and is correct, place a checkmark in Ready?.

1. Click Save for later to save your changes without submitting the appointment for approval.
2. Click Save & Submit to save your changes AND submit the appointment for approval.

The department or college HR analyst will need to review and approve the appointment.

For specific questions about TAE appointments and processes, contact Academic HR at [email protected].

For training and how-to assistance, contact IT Training at 657-278-5647 or [email protected].

For technical assistance, contact the IT Help Desk at 657-278-7777 or [email protected].