Printing TAE Appointment Notifications

This article covers how authorized users can print/download Temporary Academic Employment (TAE) appointment notifications (letters) in CHRS.

Note that faculty can print/download their own appointment notice/letter. How do Faculty View/Acknowledge Their Appointment Notice?

1. Log in to the campus portal and click on Human Resource in the Titan Online widget.

View step-by-step instructions on accessing CHRS.

2. Use the Nav Bar to access the Menu and select CSU Temp Academic Employment. Then select CSU TAE Reports and choose CSU TAE Print Appt Notif.

NavBar navigation to CSU TAE Print Appt Letter
  1. Click on the NavBar.
  2. Select Menu.
  3. Then navigate to CSU Temp Academic Employment > CSU TAE Reports > CSU TAE Print Appt Notif.

3. If you have run this report before, click Search to find your existing Run Control ID. If you have NOT run this report before, click Add a New Value to create a Run Control ID.

add a new value OR search for existing
  1. Click Search if you have run this report before. This will find your previously created Run Control.
  2. Or click Add a New Value if this is the first time you are running this report. This will allow you to create a Run Control that you can reuse each time that you want to run this report.

3.1. ADDING A NEW VALUE: Enter a name for your Run Control ID such as TAE_Print_Appt_Notif. Then click Add.

Remember that Run Control IDs can NOT have any spaces in the name, but you can use dashes or underscores if you wish.

Acceptable name variations:

  • TAE_Print_Appt_Notif
  • TAEPrintApptNotif
  • TAE-Print-Appt-Notif
add new rrun control id
  1. Enter a name for your Run Control ID such as TAE_Print_Appt_Letter.
  2. Then click Add.

3.2. FINDING AN EXISTING VALUE: Select your Run Control ID from the list of search results.

If you have only created one Run Control ID in CHRS, you may be taken directly to the report settings page.

search for existing run control id

4. Enter FLCMP as the Business Unit and choose an EE Group. Add any additional search criteria to narrow down your results. Then click View/Print. Click Save to save your report settings.

If you do not put any criteria other than the Business Unit and EE Group, you will see data for ALL appointments in the departments for ALL terms in CHRS.

As we continue to use CHRS, this will ultimately mean you are requesting years' worth of appointments and can potentially return thousands of results. The report will run, but will likely take a while to complete.

It's highly recommended that you narrow your results by Term and/or Effective Dates to avoid overloading the system.

Report Parameters
  1. REQUIRED: Enter FLCMP as the Business Unit.
  2. REQUIRED: Enter the EE Group (e.g., Lecturers, TA, GA).
  3. Optional: Enter a specific department ID to view only appointments in that department.
  4. Optional: Enter a specific job code to view appointments with that job code. NOTE: you must enter a Dept ID to open the Job Code field.
  5. Optional: Enter a specific Term to view only appointments for that term. NOTE: you must enter a Job Code to open the Term field.
  6. Optional: Enter a specific Empl ID (CHRS ID) to view only appointments for that employee.
  7. Optional: Enter dates in the Effective From Date and Effective To Date fields to view all appointments with an effective date within that date range.
  8. Optional: Place a checkmark next to Acknowledged to view only appointments that have been acknowledged by the employee. Place a checkmark next to Canceled to view only appointments that have been canceled.
  9. Then click View/Print.
  10. Click Save to save your report settings. You can click this now or return to this screen after clicking View/Print to save your changes.

5. Depending on your web browser settings, the PDF may open in a new window or tab. The page number count divided by 2 will tell you how many appointment notices are included (each appointment notice is typically two pages long). Click the printer button to print the PDF. Or click on the file download button to download the PDF.

Some browsers may only download the report. Check your Downloads folder for a copy of the report.

Want to separate out each appointment letter into its own PDF file? Learn how to extract pages from a PDF in Adobe Acrobat.

appointment notice PDFs
  1. The page number count divided by 2 will indicate how many appointment notices are included in this PDF. Typically each appointment notices is two pages long.
  2. Click on the download file button to download this PDF.
  3. Click on the printer button to print this PDF.

6. Click the x to close the tab/window with the appointment notices PDF. Or click on the CSU TAE Print Appt Notif tab/window to return to the report settings screen.

close tab or window
  1. Click on the x to close the appointment notice PDF tab/window.
  2. Or click on the CSU TAE Print Appt Notif tab/window to return to the report settings.

7. If you try to navigate away from the report settings page without saving your changes, you will see a prompt. Click Yes if you want to go back and click the Save button to save your changes. If not, click No.

save changes

Need Help?

For specific questions about TAE appointments and processes, contact Academic HR at [email protected].

For training and how-to assistance, contact IT Training at 657-278-5647 or [email protected].

For technical assistance, contact the IT Help Desk at 657-278-7777 or [email protected].