Searching for Events, Locations, Resources, and Organizations
This article covers how users can do a quick search in 25Live as well as create advanced searches for events, locations, resources, and organizations.
1. Log in to 25Live.
2. Click Go to Search on the 25Live homepage.
Quick searches allow you to perform simple searches by entering text or selecting from a saved search such as built-in searches, public searches, and searches that you have created.
1. Select a search type from the Select Object drop-down menu.
Select what you would like to search for: events, locations, organizations, or resources.
2. Enter search criteria or select a saved search.
- Enter search criteria.
- Or choose from the list of Saved Searches, which includes built-in searches, public searches, and searches that you have created.
3. Your search results appear. Click on the Name to view or edit the event. To save your search, click Save As.
- Click on the name of an item to view or edit the event.
- Select Save As to save your search.
3.1. After clicking Save As, enter a name for your search and click Save.
- Enter a name for your saved search.
- Indicate if you want to add this search to your starred searches; this will make it accessible from various locations including your 25Live homepage.
- Click Save.
Event searches allow you to easily access all of the events on calendars that you frequently view (or add events to). You can also create searches for other criteria such as all events at a location, all events with specific text, or all events during a specific date range.
1. Select Events in the Select Object drop-down menu on the Search screen. Then click Advanced.
- Select Events from the Select Object drop-down menu.
- Click Advanced.
2. Click Add Criteria and select the criterion that you would like to add for your search. Add one or more criterion to create your custom search.
- Click Add Criteria.
- Then select one or more criteria to add to your search.
3. Below is a sample of a search for all events on the College of the Arts - Music public calendar from 14 days ago through one year from now. Click Search to run the search once you have entered your criteria.
Searching before saving the search allows you to check that you are seeing all of the events that you want to see so you can adjust your settings before saving if necessary.
- REQUIRED Cabinets is a required field. There are two main cabinets in 25Live: Academics and Events. Academics contains academic courses; Events contain all non-academic events. You must select one or more cabinets for your search.
- RECOMMENDED Specific Resources allows you to search for events on specific calendars.
- RECOMMENDED Event States allows you to choose which events you want to see. Users who are coordinating with others may want to include Tentative and Confirmed event states to avoid duplicating an event that has already been added.
- RECOMMENDED It is recommended that you enter occurrence dates to narrow down your search; you can enter specific dates or a range of dates. If you choose to view all events, it may result in the search taking a long time to complete.
- Click Search to run this search now. (You will still be able to save the search after running it.)
- Select Save As to save this search.
- Select Reset to reset your search.
4. After clicking Search you will see the results appear in a List view at the bottom of the screen. Click Calendar to switch to the calendar view.
5. When viewing the Calendar tab, you may need to use the arrows to adjust the dates that are showing to a date when there are events that match your search criteria.
- When viewing the Calendar tab, you may need to use the arrows to adjust the dates that are showing to a date when there are events that match your search criteria.
- You may also need to click the refresh icon to update the calendar view to show the events.
6. Click Save As to save your search.
7. Enter a name for your search and click Save.
- Enter a name for your saved search.
- Indicate if you want to add this search to your starred searches; this will make it accessible from various locations including your 25Live homepage.
- Click Save.
Location searches allow you to easily access all of the locations that you frequently use. You can also view availability for the locations from a location search.
This guide will show you how to create a location search for specific locations, but you can also use the search to find locations that meet specific criteria such as specific features or capacity.
1. Select Locations in the Select Object drop-down menu on the Search screen. Then click Advanced.
- Select Locations from the Select Object drop-down menu.
- Click Advanced.
2. Click Add Criteria. Then select Locations > Specific Locations.
- Click Add Criteria.
- Select Locations.
- Then select Specific Locations.
3. Click Edit.
4. Enter the name of the location you want to include in your search. Place a checkmark next to the location in the search results. Continue adding locations and click Done when you are finished.
- Enter the building (e.g., LH) or room (e.g., LH315) in the search box.
- Place a checkmark next to the location(s) in the search results.
- Click Done when you are finished adding locations.
5. Click Search to search for all locations that match your criteria.
Searching before saving the search allows you to check that you are seeing all of the locations that you want to see so you can adjust your settings before saving if necessary.
6. All of the locations that you selected appear. You can click on a location to view more information about it. Or click on the Calendar, Availability, or Availability Weekly tabs to view events/classes in that location or the availability of the location.
- Click on the name of the location to view more details about it, including pictures if available.
- Click on the Calendar, Availability, or Availability Weekly tabs to view events/classes in the location(s) or availability information for the location(s).
7. Click Save As to save your search.
8. Enter a name for your search and then click Save.
- Enter a name for your saved search.
- Indicate if you want to add this search to your starred searches; this will make it accessible from various locations including your 25Live homepage.
- Click Save.
Resource searches allow you to easily access all of the calendars that you frequently view (or add events to).
1. Select Resources in the Select Object drop-down menu on the Search screen. Then click Advanced.
- Select Resources from the Select Object drop-down menu.
- Click Advanced.
2. Click Add Criteria. Then select Resources > Specific Resources.
- Click Add Criteria.
- Select Resources.
- Then select Specific Resources.
3. Click Edit.
4. Enter the name of the resource you want to include in your search. Place a checkmark next to the resource in the search results. Continue adding resources and click Done when you are finished.
For users entering calendar events, search for "calendar" for a list of all of the calendars that you have access to.
- Enter the name of the specific resource (e.g., "Calendar-COTA-Theatre") or group of resources (e.g., "Calendar-COTA").
- Place a checkmark next to the resources(s) in the search results.
- Click Done when you are finished adding resources.
5. Click Search to search for all locations that match your criteria.
Searching before saving the search allows you to check that you are seeing all of the resources that you want to see so you can adjust your settings before saving if necessary.
6. All of the resources that you selected appear. You can click on a resource to view more information about it. Or click on the Calendar or Availability tabs to view events/classes associated with that resource or the availability of the resource.
- Click on the name of the resource to view more details about it.
- Click on the Calendar or Availability tabs to view events/classes associated with the resource or availability information for the resource(s).
7. Click Save As to save your search.
8. Enter a name for your search and then click Save.
- Enter a name for your saved search.
- Indicate if you want to add this search to your starred searches; this will make it accessible from various locations including your 25Live homepage.
- Click Save.
Organization searches allow you to easily access all of the organizations that you frequently view (or add events for).
1. Select Organizations in the Select Object drop-down menu on the Search screen. Then click Advanced.
- Select Organizations from the Select Object drop-down menu.
- Click Advanced.
2. Click Add Criteria. Then select Organizations > Specific Organizations.
- Click Add Criteria.
- Select Organizations.
- Then select Specific Organizations.
3. Click Edit.
4. Enter the name of the organization you want to include in your search. Place a checkmark next to the organization(s) in the search results. Continue adding organizations and click Done when you are finished.
- Enter the name of the specific organization (e.g., "IT - Administration") or group of organizations (e.g., "IT").
- Place a checkmark next to the organization(s) in the search results.
- Click Done when you are finished adding organizations.
5. Click Search to search for all organizations that match your criteria.
Searching before saving the search allows you to check that you are seeing all of the organizations that you want to see so you can adjust your settings before saving if necessary.
6. All of the organizations that you selected appear. You can click on an organization to view more information about it. Or click on the Calendar tab to view events/classes associated with the organization(s).
- Click on the name of the organization to view more details about it.
- Click on the Calendar tab to view events/classes associated with the organization(s).
7. Click Save As to save your search.
8. Enter a name for your search and then click Save.
- Enter a name for your saved search.
- Indicate if you want to add this search to your starred searches; this will make it accessible from various locations including your 25Live homepage.
- Click Save.
Need More Help?
Please contact the IT Help Desk at [email protected] or 657-278-7777 for additional assistance with 25Live.