Creating and Updating an Incomplete Grade Agreement by the Instructor
This article covers how faculty can create and update an Incomplete Grade Agreement for one or more students in the Faculty Homepage on Titan Online.
Note: Once the student acknowledges the incomplete grade agreement, the requirements are locked and cannot be modified by the instructor. This document acts as the official record and single source of truth between the student and instructor.
1. Log in to the campus portal and access your Faculty Homepage.
Create an Incomplete Grade Agreement
1. Select Grade Roster.
2. If necessary, click Change Class to select the class that the student is enrolled in.
3. Locate the student on the grade roster and use the Roster Grade drop-down menu to select "I" as the grade.
Please be careful using the mouse to scroll while entering grades for students as the mouse also scrolls the pull-down list of grades and may inadvertently change a grade you didn't mean to change.
- Click on the Roster Grade drop-down menu.
- Select I as the grade.
4. Click the Save button above the grade roster to save your changes.
There is also a Save button at the bottom of the grade roster that you can use.
4.1. You will see a pop-up message indicating the grade roster was not submitted. Click OK.
This is just a reminder message that clicking Save does NOT submit your grades.
5. The Incomplete Grade Agreement column appears. Click Add.
6. First, select the Reason Code that best matches the student's reason for needing an Incomplete Grade Agreement.
7. Type the grade the student would have in the course without completing any further work. Or click the magnifying glass icon to look up the available grades.
7.1. If you clicked the magnifying glass, select a grade from the search results.
8. Next, type the Deadline For Completion of the work for this course or click the calendar icon to select a date.
The default Deadline For Completion is one year from the end of the current semester. In the example below the default deadline for Fall 2026 is the end of Fall 2027.
You cannot choose a date later than the default date, but you can select an earlier date.
9. Enter the first course requirement that the student needs to complete for the course. Then click the plus sign icon to add additional course requirements.
Course requirements can include remaining assignments, quizzes, exams, papers, projects, presentations, or other required coursework.
Do not check the Completed box or enter a Date Completed at this time. These two fields should only be used later when the student completes the course requirement.
- Enter a description of the first course requirement that the student needs to complete (e.g., Assignment #5, Quiz #2, Mid-Term Exam, etc.).
- Click the plus sign button to add another row for the next course requirement.
10. Continue to add rows with each course requirement that the student must complete for the course.
To remove a row, click the minus sign button next to the row.
11. Click OK at the bottom of the agreement to save it.
12. You will see a notification at the top of the grade roster that the system is saving your changes.
13. The Incomplete Grade Agreement column will now have an Update link for the student.
14. Email the student to let them know that the Incomplete Grade Agreement is ready for their review.
Students are required to accept the Incomplete Grade Agreement within seven (7) business days, so be sure to email the student immediately to give them time to review and accept the agreement!
Students will not get any notification about the Incomplete Grade Agreement when it is created, so instructors are responsible for notifying them.
Students will be able to review and accept the agreement in their Student Homepage.
1. Select the Try the NEW Faculty Center navigation tile on the Faculty Homepage.
2. Click on the Grade Roster link next to a class under My Teaching Schedule. Or click Grade Roster in the left menu and then select the class that the student is enrolled in.
- Click on the Grade Roster link next to a class under My Teaching Schedule.
- Or click Grade Roster in the left menu and select the class that the student is enrolled in.
3. Locate the student on the grade roster and use the Roster Grade drop-down menu to select "I" as the grade.
Please be careful using the mouse to scroll while entering grades for students as the mouse also scrolls the pull-down list of grades and may inadvertently change a grade you didn't mean to change.
- Click on the Roster Grade drop-down menu.
- Select I as the grade.
4. The Incomplete Grade Agreement column appears. Click Add.
5. First, select the Reason Code that best matches the student's reason for needing an Incomplete Grade Agreement.
6. Type the grade the student would have in the course without completing any further work. Or click the magnifying glass icon to look up the available grades.
6.1. If you clicked the magnifying glass, select a grade from the search results.
7. Next, type the Deadline For Completion of the work for this course or click the calendar icon to select a date.
The default Deadline For Completion is one year from the end of the current semester. In the example below the default deadline for Fall 2026 is the end of Fall 2027.
You cannot choose a date later than the default date, but you can select an earlier date.
8. Enter the first course requirement that the student needs to complete for the course. Then click the plus sign icon to add additional course requirements.
Course requirements can include remaining assignments, quizzes, exams, papers, projects, presentations, or other required coursework.
Do not click the Completed slider button or enter a Date Completed at this time. These two fields should only be used later when the student completes the course requirement.
- Enter a description of the first course requirement that the student needs to complete (e.g., Assignment #5, Quiz #2, Mid-Term Exam, etc.).
- Click the plus sign button to add another row for the next course requirement.
9. Continue to add rows with each course requirement that the student must complete for the course.
To remove a row, click the minus sign button next to the row.
10. Click Save at the bottom of the agreement to save it.
11. Click Save to save the Incomplete Grade Agreement (and any other changes you've made to the grade roster).
There is also a Save button at the bottom of the grade roster that you can use.
- Click Save to save the Incomplete Grade Agreement (and any other changes you've made to the grade roster).
- The Incomplete Grade Agreement column will have an Update link.
11.1. You will see a pop-up message indicating the grade roster was not submitted. Click OK.
This is just a reminder message that clicking Save does NOT submit your grades.
12. Email the student to let them know that the Incomplete Grade Agreement is ready for their review.
Students are required to accept the Incomplete Grade Agreement within seven (7) business days, so be sure to email the student immediately to give them time to review and accept the agreement!
Students will not get any notification about the Incomplete Grade Agreement when it is created, so instructors are responsible for notifying them.
Students will be able to review and accept the agreement in their Student Homepage.
Change (Update) an Incomplete Grade Agreement
Changes can be made to the Incomplete Grade Agreement up until the student accepts it in their Student Homepage.
1. Select Grade Roster.
2. If necessary, click Change Class to select the class that the student is enrolled in.
3. Click Update in the Incomplete Grade Agreement column for the student.
If you see View instead of Update, this means that the student has already accepted the agreement and no further changes can be made other than marking when work is completed.
4. Make the necessary changes to the Incomplete Grade Agreement. Then click OK at the bottom of the agreement.
5. You will see a notification at the top of the grade roster that the system is saving your changes.
6. Email the student to let them know that the Incomplete Grade Agreement has been modified and is ready for their review.
Students are required to accept the Incomplete Grade Agreement within seven (7) business days, so be sure to email the student immediately to give them time to review and accept the agreement!
Students will not get any notification about the Incomplete Grade Agreement when it is updated, so instructors are responsible for notifying them.
Students will be able to review and accept the agreement in their Student Homepage.
1. Select the Try the NEW Faculty Center navigation tile on the Faculty Homepage.
2. Click on the Grade Roster link next to a class under My Teaching Schedule. Or click Grade Roster in the left menu and then select the class that the student is enrolled in.
- Click on the Grade Roster link next to a class under My Teaching Schedule.
- Or click Grade Roster in the left menu and select the class that the student is enrolled in.
3. Click Update in the Incomplete Grade Agreement column for the student.
If you see View instead of Update, this means that the student has already accepted the agreement and no further changes can be made other than marking when work is completed.
4. Make the necessary changes to the Incomplete Grade Agreement. Then click Save at the bottom of the agreement.
5. Email the student to let them know that the Incomplete Grade Agreement has been modified and is ready for their review.
Students are required to accept the Incomplete Grade Agreement within seven (7) business days, so be sure to email the student immediately to give them time to review and accept the agreement!
Students will not get any notification about the Incomplete Grade Agreement when it is updated, so instructors are responsible for notifying them.
Students will be able to review and accept the agreement in their Student Homepage.
View an Incomplete Grade Agreement and mark course requirements as completed
Faculty can return to the Incomplete Grade Agreement to mark course requirements as complete.
1. Select Grade Roster.
2. If necessary, click Change Class to select the class that the student is enrolled in.
3. Click View in the Incomplete Grade Agreement column for the student.
4. Place a checkmark in the Completed column for the course requirement(s) that the student has completed.
Once you place a checkmark next to a course requirement, the Date Completed field will automatically change to today's date.
5. Once you are done marking course requirements as complete, click OK to save your changes.
6. You will see a notification at the top of the grade roster that the system is saving your changes.
7. You may want to let the student know when you have updated their Incomplete Grade Agreement.
Students will be able to review the agreement in their Student Homepage.
1. Select the Try the NEW Faculty Center navigation tile on the Faculty Homepage.
2. Click on the Grade Roster link next to a class under My Teaching Schedule. Or click Grade Roster in the left menu and then select the class that the student is enrolled in.
- Click on the Grade Roster link next to a class under My Teaching Schedule.
- Or click Grade Roster in the left menu and select the class that the student is enrolled in.
3. Click View in the Incomplete Grade Agreement column for the student.
4. Click the No slider button next to the course requirement(s) that the student has completed.
Once you click the No slider button for a course requirement, the Date Completed field will automatically change to today's date.
5. Once you are done marking course requirements as complete, click Save to save your changes.
6. You may want to let the student know when you have updated their Incomplete Grade Agreement.
Students will be able to review the agreement in their Student Homepage.
Next Steps After All Course Requirements are Completed
Once the student has completed all of the course requirements identified in the Incomplete Grade Agreement and you have marked all of it as complete on the grade roster, please fill out a Grade Change Form to request that the student's grade be changed for the course.
Need More Help?
Technical questions
Contact the IT Help Desk.
Questions about the grading process
- State Support Classes: contact Office of the Registrar
- Self Support Classes: contact University Extension