Request Adding a Fully Online or Hybrid Class
This article covers the specifics of requesting a fully online or hybrid class in Coursedog Scheduling during the Request phase.
Identifying the Learning Mode and Hybrid Settings
| Question 1 | Question 2 | |
|---|---|---|
|
Is the online aspect of the class asynchronous, synchronous, or both?
|
|
| Modality | Percentage of Online Instruction Time | APDB Learning Mode |
| Fully Online | 100% | 01 Asynchronous 02 Synchronous 10 Bichronous |
| Mostly Online, Hybrid | 50-99% | 03 Asynchronous 04 Synchronous 11 Bichronous |
| Mostly In Person, Hybrid | 21-49% | 05 Asynchronous 06 Synchronous |
| In Person | 0-20% | 09 Face-to-Face |
Tips for determining which APDB Learning Mode to use for Hybrid classes:
Question 1: Is this section Mostly Online? (50%-99% Online)
- Pick between learning modes 03 and 04
- Are the online meetings Asynchronous or Synchronous?
- Asynchronous: pick 03
- Synchronous: pick 04
Question 2: Is this section Mostly In-person? (21%-49% Online)
- Pick between 05 and 06
- Are the online meetings Asynchronous or Synchronous?
- Asynchronous: pick 05
- Synchronous: pick 06
What do you want to request?
This is pulled from the Course Catalog. If class does not have the WEB-APPROVED attribute, then online class offerings are not allowed.
3.1. Check that the Class Attributes and Instruction Mode have updated to identify the class as Fully Online.
4.1. Click + Meeting Pattern to add a meeting pattern for the class
4.2. Select the ASYN and No Days No Times meeting pattern.
You can filter by ASYN or No Days to find this meeting pattern.
4.3. The Room will populate as WEB and there will be no days or start/end times.
4.4. If you click Set Details, ASYN should appear in the Meeting Pattern Code field.
5.1. Click + Section Note to add a section note.
5.2. Click in the Note Number field to select a pre-created note.
5.3. Enter 1898 in the search field. Then select the 1898-Asynchronous Online note.
- Enter 1898 in the search field.
- Then select the 1898-Asynchronous Online note.
5.4. The 1898-Asynchronous Online note will be added for the section.
6.1. To submit the request for the new class section, scroll up to the top of the page. Then click Submit Request.
- Review the list of changes that you are requesting at the top of the screen.
- Then click Submit Request.
6.2. You will see a confirmation that the request has been submitted. On the right you will see where the request has been sent for approval under Current step.
This is pulled from the Course Catalog. If class does not have the WEB-APPROVED attribute, then online class offerings are not allowed.
3.1. Check that the Class Attributes and Instruction Mode have updated to identify the class as Fully Online.
4.1. Click + Meeting Pattern to add a meeting pattern for the class
4.2. Select the meeting pattern for the class.
4.3. The meeting pattern is added and the Room should automatically be set to ZOOM.
4.4. If the Room is NOT automatically populated, click into the Room field.
4.4.1. Search for "ZOOM" and then select the ZOOM entry.
- Search for "ZOOM."
- Then select the ZOOM entry.
5.1. Click + Section Note to add a section note.
5.2. Click in the Note Number field to select a pre-created note.
5.3. Enter 1903 in the search field. Then select the 1903-ALL Online Synchronous note.
- Enter 1903 in the search field.
- Then select the 1903-ALL Online Synchronous note.
5.4. The 1903-ALL Online Synchronous note will be added for the section.
6.1. To submit the request for the new class section, scroll up to the top of the page. Then click Submit Request.
- Review the list of changes that you are requesting at the top of the screen.
- Then click Submit Request.
6.2. You will see a confirmation that the request has been submitted. On the right you will see where the request has been sent for approval under Current step.
This is pulled from the Course Catalog. If class does not have the WEB-APPROVED attribute, then online class offerings are not allowed.
3.1. Check that the Class Attributes and Instruction Mode have updated to identify the class as Fully Online.
Bichronous classes (mix of ASYN and SYNC) must be built in the following way:
- The SYNC meeting patterns WILL ALWAYS be listed first
- ASYN patterns WILL ALWAYS be listed last
4.1. Click + Meeting Pattern to add the synchronous meeting pattern.
4.2. Select the meeting pattern for the synchronous portion of the class.
4.3. The synchronous meeting pattern is added. Click + Meeting Pattern to add the asynchronous meeting pattern.
4.4. Select the ASYN and No Days No Times meeting pattern.
You can filter by ASYN or No Days to find this meeting pattern.
4.5. Both meeting patterns are now added. Click into the Room field for the synchronous meeting pattern.
4.6. Search for "ZOOM" and then select the ZOOM entry.
- Search for "ZOOM."
- Then select the ZOOM entry.
4.7. Then click into the Room field for the asynchronous meeting pattern.
4.8. Search for "WEB" and then select the WEB entry.
- Search for "WEB."
- Then select the WEB entry.
4.9. Both meeting patterns have been added with their respective rooms.
5.1. Click + Section Note to add a section note.
5.2. Click in the Note Number field to select a pre-created note.
5.3. Enter 1744 in the search field. Then select the 1744-ALL WEB-OF: Fully Online note.
- Enter 1744 in the search field.
- Then select the 1744-ALL WEB-OF: Fully Online note.
5.4. The 1744-ALL WEB-OF: Fully Online note will be added for the section.
6.1. To submit the request for the new class section, scroll up to the top of the page. Then click Submit Request.
- Review the list of changes that you are requesting at the top of the screen.
- Then click Submit Request.
6.2. You will see a confirmation that the request has been submitted. On the right you will see where the request has been sent for approval under Current step.
This is pulled from the Course Catalog. If class does not have the WEB-APPROVED attribute, then online class offerings are not allowed.
3.1. Select the appropriate Hybrid APDB Learning Mode from the drop-down menu.
Use the questions and matrix at the top of this article to determine which Hybrid APDB Learning Mode is appropriate for this class (03, 04, 05, 06 or 11).
3.2. Check that the Class Attributes and Instruction Mode have updated to identify the class as the correct Hybrid learning mode.
Hybrid classes must be built in the following way:
- In-person meetings will ALWAYS be listed first
- For the subsequent online meeting pattern(s):
- (if applicable) List the synchronous online meeting pattern.
- (if applicable) The asynchronous online meeting pattern will ALWAYS be listed last.
4.1. Click + Meeting Pattern to add the in-person meeting pattern.
4.2. Select the in-person meeting pattern for the class.
4.3. The in-person meeting pattern is added. Click + Meeting Pattern to add the online meeting pattern.
4.4. If the online meeting pattern is synchronous, select the appropriate meeting pattern.
4.5. If the online meeting pattern is asynchronous, select the ASYN and No Days No Times meeting pattern.
You can filter by ASYN or No Days to find this meeting pattern.
4.6. Both meeting patterns are now added. Click into the Room field for the in-person meeting pattern.
4.7. Select the room you want to assign to the in-person component of this class.
4.8. Then click into the Room field for the online meeting pattern.
4.9. If online synchronous, search for “ZOOM” and then select the ZOOM entry.
- Search for "ZOOM."
- Then select the ZOOM entry.
4.10. If online asynchronous, search for “WEB” and then select the WEB entry.
- Search for "WEB."
- Then select the WEB entry.
4.11. All meeting patterns have been added with their respective rooms.
Hybrid Asynchronous class example
Hybrid Synchronous class example
Hybrid Bichronous class example
Double check the Schedule Change Requests card at the top of the page to make sure you have addressed any required fields that may have been added based on your selections.
5.1. To submit the request for the new class section, scroll up to the top of the page. Then click Submit Request.
- Review the list of changes that you are requesting at the top of the screen.
- Then click Submit Request.
5.2. You will see a confirmation that the request has been submitted. On the right you will see where the request has been sent for approval under Current step.
Need More Help?
Questions about Coursedog Scheduling
Contact [email protected] for assistance.
Technical issues
Contact the IT Help Desk at [email protected] or 657-278-7777.
You are done. Great job!
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