Request Double Booked Classes (Forced Sections & Parallel Sections)
This guide provides an overview of how authorized Coursedog Schedulers can submit requests for double-booked classes (Forced Sections & Parallel Sections).
Video Overview
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There are two scenarios where rooms are intentionally double booked and classes are not combined:
1. Forced Sections:
State-support sections with the same meeting room/days/times but are not combined.
Examples:
- Undergraduate and graduate versions of the same course (e.g., ART, PHYS, BIOL)
- Classes where the times don’t exactly match, but overlap one another (e.g., CAS)
2. Parallel Sections:
Self-support sections with the same meeting room/days/times but are not combined.
Parallel sections may be double booked with state or self support sections. Typically, the state support section is called the Primary Section. The self support section is called the Parallel Section.
Table showing types of Class Offerings and Careers.
| Class Offering | Career |
|---|---|
| State-Support | Undergraduate or Postbaccalaureate |
| Self-Support | Extended Education |
Learn more about State-support vs. Self-support in the Coursedog Scheduling Glossary.
1. Accessing Coursedog and the Scheduling module.
2. Select Requests under the Scheduling Management menu on the left.
3. On the Requests page, select Create Request.
4. A New Request pop-up window opens. Select Section Change from the drop-down menu.
- Click the caret to open the drop-down menu.
- Select Section Change.
5. Click Create Request.
6. A new page New Request>>Section Change will open. Select the appropriate term from the drop-down menu.
- Click the caret to open the drop-down menu.
- Select the appropriate term (e.g. Fall 2025).
7. Select the appropriate Type of change options from the drop-down menu.
- Select Add Section: If the parallel section is in the same Career as the primary section OR
- Select Add Section from Course Inventory: If the parallel section is in a different Career than the Primary section (and no sections already exist in the desired Career).
Table showing types of Class Offerings and Careers.
| Class Offering | Career |
|---|---|
| State-Support | Undergraduate or Postbaccalaureate |
| Self-Support | Extended Education |
8. In the Select a course field, type in the course name to search for it and select the course from the drop-down menu.
- Type in the course name (no spaces).
- Select the course with the correct Career from the search results.
9. Provide the reason for the request, including the Primary Section information along with Class Number and Room information.
10.1. Add Comments to provide additional information about the request.
This Comments card is only available if the selected term is in Scheduling Phases 3 or 4.
10.2. Check and enter the correct section information.
- Enter the correct section number (e.g. 70). The Associated class will automatically populate. See Section Numbers for more information.
- Select the appropriate Schedule Print option to make the section visible (YES) or not visible (NO) to the public.
- Select a Section Topic (If Applicable). See Section Topics for more information.
- Select a Location.
10.3. Check the modality to make sure it is correct.
10.4. Check the Term information to make sure it is correct.
10.5.1. Choose a pre-made meeting pattern or create a custom meeting pattern.
Refer to Selecting a Meeting Pattern for more information.
The selected Meeting Pattern(s) should be the same as the Primary section's Meeting Pattern(s).
10.5.2. Important: Leave the Room field as Not Set (unless ZOOM, WEB or OTHEROFFCM).
10.6.1. Go to Instructors and click on the + Instructor link.
10.6.2. A pop-up window opens with a list of instructors from the department offering the course. Click on the instructor's name to select them.
10.6.3. Click Set Instructor Roles and Details.
10.6.4. On the Set Instructor Roles and Details pop-up window, click on the instructor's name to open up the details.
10.6.5. Select the appropriate options for the instructor's role, meeting pattern, print options and grade roster access.
- Select the instructor's role (Primary Instructor, Secondary Instructor, Teaching Assistant).
- Select the meeting pattern from the drop-down menu.
- Optional: Select a Print option to make instructor's name visible (YES) or not visible (NO) to the public.
- Optional: Select a Grade Roster Access (Approve, Grade, or Post).
- Click CLOSE to save your selection and return to the request page.
10.7. Optional: Add Class Notes in the Notes List card.
- Click the Note Number drop-down menu to select a pre-set note AND/OR
- Type in a note in in the Free format text box.
10.8. Enter enrollment capacity in the Enrollment Settings card.
11.1. Go back to the top of the page and click Submit Request.
11.2. Once the request is submitted, you will see a confirmation page. The course information is listed on the left panel, and the status of the request is shown on the right panel (Request Toolbox).
- In the Request Toolbox, you can view the progress and current status of the submitted request.
- Optional: In the Request Tool Box, you can click Edit Request to make changes to the request before it is approved in the next step.
Refer to the Viewing the Status of a Request Guide for more information on how to view the status of a request.
12. Once the approved request is received by the appropriate scheduling office at the end of the workflow, they will assign the room for the parallel or forced section(s).
Need More Help?
Questions about Coursedog Scheduling
Contact [email protected]
Technical issues
Contact the IT Help Desk at [email protected] or 657-278-7777.
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