PeopleSoft/CMS/ERP Knowledge Base

User guides relating to accessing and using Titan Online/PeopleSoft/CMS/ERP functionality and apps.

Adding a Class

This article covers how authorized Coursedog Schedulers can add a class section during the Open Scheduling phase.

1. Access Coursedog and select a Term on the Section Dashboard

1.1. Log in to Coursedog from the campus portal and select Scheduling.

View step-by-step instructions on accessing Coursedog.

1.3. Check that the correct Term is selected.

When you select a Term from the drop-down menu, you will see the current phase for the term.

2. Add a New Course Offering (if applicable)

2.1. Click +Add Course on the Section Dashboard to add a brand new course offering.

2.2. Enter the course subject and course number. Then select the course from the search results.

Do NOT put any spaces between the subject and number (e.g., MATH150, not MATH 150).

Enter the course subject and course number.
Be sure to check the career for each result to make sure you choose the correct course offering.
Then select the course from the search results.

2.3. Click Add Course.

2.3.1. If you see an error that says "This Course already exists in Scheduling," this means that the course has already been added to the Term. You can move on to checklist item #3 to add a new section for this course.

2.4. You'll see a notification at the bottom of the screen that the course was successfully created.

3. Add a New Section of a Course

3.1. Click +Add Section on the Section Dashboard to add a new section of a course.

3.1.1. Enter the course subject and course number. Then select the course from the search results.

Do NOT put any spaces between the subject and number (e.g., MATH150, not MATH 150).

Enter the course subject and course number.
Be sure to check the career for each result to make sure you choose the correct course for the term (e.g., in the summer term, only Extended Education courses are offered).
Then select the course from the search results.

3.1.2. Then click Add Section.

3.2. Check the Course Information card to verify whether you are creating a state-support or self-support section.

Class Offering	Career
State-Support	Undergraduate or Postbaccalaureate
Self-Support	Extended Education

3.3. On the Class Status card, choose the appropriate status for this class section.

Class Status	Description
Active	The class is visible and students can self-register.
Tentative	The class will be set to Active at a future date.
Stop Further Enrollment	The class is waiting to be cancelled.
Cancelled	The class will no longer be offered.

3.4. On the Section Information card, the Section Number and Associated Class number will auto-populate to the next available section number. If necessary, you can adjust these numbers.

Section Number:

This field will default to the next available section number.
Section numbers must be exactly two digits: 01, not 1.
Section numbers cannot exceed 99.
If there are over 99 sections, the numbering must start over as: Section 1A, 1B, 1C, etc.

Associated Class:

Type in the same number as the Section Number without any leading zeros. E.g., For Section Number 01, type in ‘1’ for Associated Class Number.
If Section Number is 1A then Associated Class Number should be 100, 1B=101, 1C=102, 1D=103, 1E=104, 1F=105, 1G=106, 1H=107, 1I=108, 1J=109, 1K=110, 1L=111, 1M=112, 1N=113, 1O=114, 1P=115, 1Q=116, 1R=117, 1S=118, 1T=119, 1U=120, 1V=121, 1W=122, 1X=123, 1Y=124, 1Z=125

Multi-component Course Tips:

Non-Enrollment Sections will have the Associated Class Number set to the Enrollment Section Number

The Section Number will automatically be set to the next available section number for the course. If necessary, adjust the section number to an appropriate two digit number (e.g., 01) or, if there are more than 99 sections, an alphanumeric code (e.g., 1A).
The Associated Class number will automatically match the Section Number without the leading zero (e.g., Section 01 = Associated Class 1). If you adjust the Section Number, check that the Associated Class number updated appropriately.
Note that the Class Number will not populate until you save the section and it synchronizes with PeopleSoft.

3.5. On the Section Information card, choose Yes for Schedule Print if you want the class section to be visible to the public. Or choose No to keep the class section hidden.

3.6. On the Section Information card, select a Topic (if applicable).

Topic:

Required for CBE Section 40s; needs Honors topic
Required for Variable Topic courses whose course number ends with ‘T’
- E.g., ART 480T, CTVA 349T
Required for Music individual instruction courses
- E.g., MUS 191, MUS 192, etc.

3.7. On the Section Information card, select the Location for the class section.

3.8. Edit the Component Information if you are creating a Multi-Component class.

Learn more about creating Multi-Component Classes: Adding a Multi-Component Class

3.9. On the Modality card, choose the appropriate APDB Learning Mode for the class. The Instruction Mode will automatically update to match the Learning Mode you select.

Learn more about creating Fully Online or Hybrid Classes: Adding a Fully Online or Hybrid Class

Tips for determining which APDB Learning Mode:

Question 1		Question 2
Is the class Fully Online, Hybrid, or In Person? Within Hybrid classes, there are two types: Mostly Online or Mostly-In Person.		Is the online aspect of the class asynchronous, synchronous, or both? Asynchronous: online instruction, no scheduled days/times Synchronous: online instruction, zoom at scheduled days/times Bichronous: online instruction, combination of asynchronous and synchronous delivery.
Modality	Percentage of Online Instruction Time	APDB Learning Mode
Fully Online	100%	01 Asynchronous 02 Synchronous 10 Bichronous
Mostly Online, Hybrid	50-99%	03 Asynchronous 04 Synchronous 11 Bichronous
Mostly In Person, Hybrid	21-49%	05 Asynchronous 06 Synchronous
In Person	0-20%	09 Face-to-Face

3.10. On the Term Information card, choose the appropriate Session for the class.

Once you select a Session, Term Start Date and Term End Date will populate with the corresponding dates for the Term (e.g., if you select Session A (Extended Education) for Summer 2025, the Term Start Date will be set to May 27, 2025 and the Term End Date will be set to June 27, 2025).

Session - Fall & Spring Terms

Defaults to Regular Academic Session (15 weeks)
First Ten Weeks
Last Ten Weeks
Mini Session 1
Mini Session 2
Mini Session 3
First Seven Weeks
Last Eight Weeks
Special Session -- Please be sure to change the dates from the default!
Cal State Online Session 1 (self-support only)
Cal State Online Session 2 (self-support only)

Session - Summer Term

Defaults to Regular Academic Session -- DO NOT USE. PLEASE CHANGE TO A DIFFERENT SESSION
Session A (5 weeks)
Session B (5 weeks)
Session C (6 weeks)
Session D (8 weeks)
Session E (10 weeks)
Supportive Pathways
Special Session -- Please be sure to change the dates from the default!
Cal State Online Session 1 (self-support only)
Cal State Online Session 2 (self-support only)

Session - Winter Term

Defaults to Regular Academic Session -- DO NOT USE. PLEASE CHANGE TO A DIFFERENT SESSION
Session A (length varies depending on year)
Session B (length varies depending on year)
Special Session -- Please be sure to change the dates from the default!

3.11. On the Meeting Patterns & Rooms card, choose a pre-made meeting pattern or create a custom meeting pattern.

Note that you can add multiple meeting patterns for a single class. View additional details in the Adding a Fully Online or Hybrid Class guide.

Click + Meeting Pattern to choose a pre-made meeting pattern.
Click the strike-through clock icon to create a custom meeting pattern.

3.11.1. Click + Meeting Pattern to choose a pre-made meeting pattern.

3.11.1.1. Use Filters to find meeting patterns that meet specific criteria.

3.11.1.1.1. Filter by Days to find meeting patterns that include one or more specific days. Filter by Times to find meeting patterns that have specific Start or End Times.

Filter by Days to find meeting patterns that include one or more specific days. In this example, we are filtering to show only meeting patterns that include Mondays, Tuesdays, and Wednesdays.
Filter by Times to find meeting patterns that have specific Start or End Times. In this example, we are filtering to show only meeting patterns that include a start time around 12:00PM and an end time around 3:00 PM.

3.11.1.1.2. Filter by Attributes to locate meeting patterns with special attributes.

3.11.1.1.2.1. For in-person supervision classes, enter TBA to locate the No Days and No Times meeting pattern for TBA.

3.11.1.1.2.2. For online asynchronous classes, enter ASYN to locate the No Days and No Times meeting pattern for asynchronous classes.

3.11.1.2. Scroll through the list of available meeting patterns and click on the one you want to apply to this class.

3.11.2. Click the strike-through clock icon to create a custom meeting pattern.

3.11.2.1. Click + Meeting Pattern to create the custom meeting pattern.

3.11.2.2. Select the Day(s) for the custom meeting pattern. Then enter the Start and End times for the custom meeting pattern.

days and times for custom meeting pattern

Select the Day(s) for the custom meeting pattern.
Then enter the Start and End times for the custom meeting pattern.

3.12. On the Meeting Patterns & Rooms card, click in the Room field to select a room for this class.

3.12.1. Use the filters and/or search field to find available rooms for the class. Then click on the room you want to schedule for the class.

It's recommended that you enable Show Only Available Rooms so you do not see unavailable rooms.
It's recommended that you enable Rooms greater than or equal to capacity so you do not see rooms that will not accommodate the number of students who can enroll in the class.
Use the search field to locate rooms in specific buildings or locate specific rooms.
Some rooms may have images of the room available. Click on an image to view it.
Hover your mouse over the info icon for a room to see additional details about it (e.g., room capacity).
Click on the room you want to schedule for this class.

3.12.2. The Room field will populate with the room you selected.

3.13. On the Instructors card, click + Instructor to add an instructor for this class and then set the Instructor Roles & Details.

3.13.1. In the search bar, type in the instructor name or CWID, and then click on the instructor you want to assign to this class.

Enable the Instructors from [Subject] Department to only view instructors in the department associated with the course.
Enable All Instructors to find instructors who are outside of the subject department.
Enter the instructor's name or CWID in the search bar.
Click on the instructor that you want to assign to this class.

3.13.2. Click Set Instructor Roles & Details for each instructor.

3.13.3. Click on the instructor's name.

3.13.4. Select the instructor's role.

3.13.5. Select the meeting pattern(s) that should be associated with the instructor.

3.13.6. Choose whether the instructor's name should be visible to the public. Indicate if they will be able to approve the grade roster. Then click Close.

Choose whether the instructor's name should be visible to the public.
Indicate if they will be able to approve the grade roster.
Then click Close.

3.14. On the Notes card, add any Section Notes (if applicable).

3.14.1. Click Note Number to select from pre-created notes. Or start typing in the Free format text field. Click + Section Note to create additional notes.

Click Note Number to select from pre-created notes.
Or start typing in the Free format text field.
Click + Section Note to create additional notes.

3.14.1.1. If you click Note Number, type in the search bar either the Note Number (e.g., 0966) or a keyword within the class note. Then select the note you want to add.

If you click Note Number, enter search criteria (e.g., note number) in the search field.
Then select the note you want to add.

3.14.1.2. The note will be added for the section.

3.14.2. If you choose to enter Free Format Text, type the note you want to add.

3.14.3. If you click + Section Note, a new blank note will be generated. You can then click Note Number to add a pre-created note or use the Free Format Text field to type a note.

3.16. On the Credits card, adjust the Financial Aid Units, Maximum Units, and Minimum Units as needed.

For graduate level courses (500-level or above):

Min and Max Units must be the same value. (Be sure to correct this for variable unit courses)
Set FA Units to 1.5x

4. Save the new section or Cancel without saving

4.1. To save the new section, click Add Section.

4.1.1. You will see a notification that the section was successfully created.

4.2. To exit without saving, click Cancel.

4.2.1. Click Proceed & Close to confirm you want to exit without saving.

Need More Help?

Questions about Coursedog Scheduling

Contact [email protected] for assistance.

Technical issues

Contact the IT Help Desk at [email protected] or 657-278-7777.