Request Adding a Class
This article covers how authorized Coursedog Schedulers can request to add a class section during the Request phase.
1.1. Log in to Coursedog from the campus portal and select Scheduling.
1.2. Select the Requests menu on the left.
1.3. Click Create Request.
1.4. Select Section Change in the Request Type drop-down menu and then click Create Request.
- Select Section Change in the Request Type drop-down menu.
- Then click Create Request.
1.5. Check that the correct Term is selected. Then choose Add Section or Add Section From Course Inventory for the Type of change.
Add Section: you want to add a class section for a course that is already on the class schedule (e.g., you want to add a second section of ENGL-101).
Add Section From Course Inventory: you want to add a class section for a course that is NOT already on the class schedule (e.g., you want to add the first section of ENGL-101).
- Check that the correct Term is selected.
- Choose Add Section to add a class section for a course that is already on the class schedule.
- Choose Add Section From Course Inventory to add a class section for a course that is NOT currently on the class schedule.
Whether you are requesting to Add Section From Course Inventory or Add Section, these are the steps you should follow to enter the information about the new section you want to add.
Do NOT put any spaces between the subject and number (e.g., MATH150, not MATH 150).
- Enter the course subject and course number.
- Be sure to check the career for each result to make sure you choose the correct course offering.
- Then select the course from the search results.
2.1.1. If you see an error that says "This Course already exists in Scheduling," this means that the course has already been added to the Term. Change the Type of change to Add Section and then re-enter the course subject/number to resolve the error.
| Class Offering | Career |
|---|---|
| State-Support | Undergraduate or Postbaccalaureate |
| Self-Support | Extended Education |
Typically for requests, you will choose Active as the status.
| Class Status | Description |
|---|---|
| Active | The class is visible and students can self-register. |
| Tentative | The class will be set to Active at a future date. |
| Stop Further Enrollment | The class is waiting to be cancelled. |
| Cancelled | The class will no longer be offered. |
Section Number:
- This field will default to the next available section number.
- Section numbers must be exactly two digits: 01, not 1.
- Section numbers cannot exceed 99.
- If there are over 99 sections, the numbering must start over as: Section 1A, 1B, 1C, etc.
Associated Class:
- Type in the same number as the Section Number without any leading zeros. E.g., For Section Number 01, type in ‘1’ for Associated Class Number.
- If Section Number is 1A then Associated Class Number should be 100, 1B=101, 1C=102, 1D=103, 1E=104, 1F=105, 1G=106, 1H=107, 1I=108, 1J=109, 1K=110, 1L=111, 1M=112, 1N=113, 1O=114, 1P=115, 1Q=116, 1R=117, 1S=118, 1T=119, 1U=120, 1V=121, 1W=122, 1X=123, 1Y=124, 1Z=125
Multi-component Course Tips:
- Non-Enrollment Sections will have the Associated Class Number set to the Enrollment Section Number
- The Section Number will automatically be set to the next available section number for the course. If necessary, adjust the section number to an appropriate two digit number (e.g., 01) or, if there are more than 99 sections, an alphanumeric code (e.g., 1A).
- The Associated Class number will automatically match the Section Number without the leading zero (e.g., Section 01 = Associated Class 1). If you adjust the Section Number, check that the Associated Class number updated appropriately.
- Note that the Class Number will not populate until you save the section and it synchronizes with PeopleSoft.
Topic:
- Required for CBE Section 40s; needs Honors topic
- Required for Variable Topic courses whose course number ends with ‘T’
- E.g., ART 480T, CTVA 349T
- Required for Music individual instruction courses
- E.g., MUS 191, MUS 192, etc.
If YES is accidentally clicked for Modality Change it will result in an error message. Click NO to reset the field.
- Instruction Mode will show the current modality for the class section.
- Skip the YES/NO Modality Change question.
- Select the appropriate APDB Learning Mode for the class section.
Tips for determining which APDB Learning Mode:
| Question 1 | Question 2 | |
|---|---|---|
|
Is the online aspect of the class asynchronous, synchronous, or both?
|
|
| Modality | Percentage of Online Instruction Time | APDB Learning Mode |
| Fully Online | 100% | 01 Asynchronous 02 Synchronous 10 Bichronous |
| Mostly Online, Hybrid | 50-99% | 03 Asynchronous 04 Synchronous 11 Bichronous |
| Mostly In Person, Hybrid | 21-49% | 05 Asynchronous 06 Synchronous |
| In Person | 0-20% | 09 Face-to-Face |
Once you select a Session, Term Start Date and Term End Date will populate with the corresponding dates for the Term (e.g., if you select Session A (Extended Education) for Summer 2025, the Term Start Date will be set to May 27, 2025 and the Term End Date will be set to June 27, 2025).
Session - Fall & Spring Terms
- Defaults to Regular Academic Session (15 weeks)
- First Ten Weeks
- Last Ten Weeks
- Mini Session 1
- Mini Session 2
- Mini Session 3
- First Seven Weeks
- Last Eight Weeks
- Special Session -- Please be sure to change the dates from the default!
- Cal State Online Session 1 (self-support only)
- Cal State Online Session 2 (self-support only)
Session - Summer Term
- Defaults to Regular Academic Session -- DO NOT USE. PLEASE CHANGE TO A DIFFERENT SESSION
- Session A (5 weeks)
- Session B (5 weeks)
- Session C (6 weeks)
- Session D (8 weeks)
- Session E (10 weeks)
- Supportive Pathways
- Special Session -- Please be sure to change the dates from the default!
- Cal State Online Session 1 (self-support only)
- Cal State Online Session 2 (self-support only)
Session - Winter Term
- Defaults to Regular Academic Session -- DO NOT USE. PLEASE CHANGE TO A DIFFERENT SESSION
- Session A (length varies depending on year)
- Session B (length varies depending on year)
- Special Session -- Please be sure to change the dates from the default!
Note that you can add multiple meeting patterns for a single class. View additional details in the Adding a Fully Online or Hybrid Class guide.
- Click + Meeting Pattern to choose a pre-made meeting pattern.
- Click the strike-through clock icon to create a custom meeting pattern.
2.13.1.1. Use Filters to find meeting patterns that meet specific criteria.
2.13.1.2. Filter by Days to find meeting patterns that include one or more specific days. Filter by Times to find meeting patterns that have specific Start or End Times.
- Filter by Days to find meeting patterns that include one or more specific days. In this example, we are filtering to show only meeting patterns that include Mondays, and Wednesdays.
- Filter by Times to find meeting patterns that have specific Start or End Times. In this example, we are filtering to show only meeting patterns that include a start time around 12:00PM and an end time around 3:00 PM.
2.13.1.3. Filter by Attributes to locate meeting patterns with special attributes.
2.13.1.4. For in-person supervision classes, enter TBA to locate the No Days and No Times meeting pattern for TBA.
2.13.1.5. For online asynchronous classes, enter ASYN to locate the No Days and No Times meeting pattern for asynchronous classes.
2.13.1.6. Scroll through the list of available meeting patterns and click on the one you want to apply to this class.
2.13.2.1. Click + Meeting Pattern to create the custom meeting pattern.
2.13.2.2. Select the Day(s) for the custom meeting pattern. Then enter the Start and End times for the custom meeting pattern.
- Select the Day(s) for the custom meeting pattern.
- Then enter the Start and End times for the custom meeting pattern.
2.14.1. Use the filters and/or search field to find available rooms for the class. Then click on the room you want to schedule for the class.
- It's recommended that you enable Show Only Available Rooms so you do not see unavailable rooms.
- It's recommended that you enable Rooms greater than or equal to capacity so you do not see rooms that will not accommodate the number of students who can enroll in the class.
- Use the search field to locate rooms in specific buildings or locate specific rooms.
- Some rooms may have images of the room available. Click on an image to view it.
- Hover your mouse over the info icon for a room to see additional details about it (e.g., room capacity).
- Click on the room you want to schedule for this class.
2.14.2. The Room field will populate with the room you selected.
2.16.1. In the search bar, type in the instructor name or CWID, and then click on the instructor you want to assign to this class.
- Enable the Instructors from [Subject] Department to only view instructors in the department associated with the course.
- Enable All Instructors to find instructors who are outside of the subject department.
- Enter the instructor's name or CWID in the search bar.
- Click on the instructor that you want to assign to this class.
2.16.2. Click Set Instructor Roles & Details for each instructor.
2.16.3. Click on the instructor's name.
2.16.4. Select the instructor's role.
2.16.5. Select the meeting pattern(s) that should be associated with the instructor.
2.16.6. Choose whether the instructor's name should be visible to the public. Indicate if they will be able to approve the grade roster. Then click Close.
- Choose whether the instructor's name should be visible to the public.
- Indicate if they will be able to approve the grade roster.
- Then click Close.
2.17.1. Click Note Number to select from pre-created notes. Or start typing in the Free format text field. Click + Section Note to create additional notes.
- Click Note Number to select from pre-created notes.
- Or start typing in the Free format text field.
- Click + Section Note to create additional notes.
2.17.1.1. If you click Note Number, type in the search bar either the Note Number (e.g., 0966) or a keyword within the class note. Then select the note you want to add.
- If you click Note Number, enter search criteria (e.g., note number) in the search field.
- Then select the note you want to add.
2.17.1.2. The note will be added for the section.
2.17.2. If you choose to enter Free Format Text, type the note you want to add.
2.17.3. If you click + Section Note, a new blank note will be generated. You can then click Note Number to add a pre-created note or use the Free Format Text field to type a note.
For graduate level courses (500-level or above):
- Min and Max Units must be the same value. (Be sure to correct this for variable unit courses)
- Set FA Units to 1.5x
3.1.1. Choose No for the Are you trying to change the meeting days and times option. Then click on the drop-down menu and select Schedule Change Form for the changes you are making.
- Choose No for the Are you trying to change the meeting days and times option.
- Then click on the drop-down menu and select Schedule Change Form for the changes you are making.
- Review the list of changes that you are requesting at the top of the screen.
- Then click Submit Request.
3.2.1. You will see a confirmation that the request has been submitted. On the right you will see where the request has been sent for approval under Current step.
3.3.1. The request form has been cleared and you can restart your Section Change request.
Need More Help?
Questions about Coursedog Scheduling
Contact [email protected] for assistance.
Technical issues
Contact the IT Help Desk at [email protected] or 657-278-7777.
You are done. Great job!
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