Adding a Multi-Component Class

This article covers the specifics of creating a multi-component class in Coursedog Scheduling.

1. Build the Enrollment Section for the Primary Component

1.1. Follow the Adding a Class instructions to create a new section.

Follow the instructions in the Adding a Class guide to create a new section.

1.2. Under Component Information, select the primary component for the Component Section Type (e.g., Lecture, Discussion, etc.).

1.3. Add the required 0966 Section Note for the class.

1.3.1. Click + Section Note to add a section note.

1.3.2. Click in the Note Number field to select a pre-created note.

1.3.3. Enter 0966 in the search field. Then select the Note: 0966 note.

Enter 0966 in the search field.
Then select the Note: 0966 note.

1.3.4. Note: 0966 will be added for the section.

1.4. Complete the other fields to create the new Enrollment Section.

1.4.1. Click Add Section when you are ready to save your changes.

1.4.2. You will get a pop-up reminder indicating the section is violating the multi-component course rule. Click Save Section.

This reminder message appears by default for all multi-component courses until all components are built. The message advises you of the next steps to ensure that the Enrollment Section and Non-enrollment Section(s) are linked.

1.4.3. You will see a pop-up message at the bottom of the screen indicating the section was successfully created.

2. Check that the Enrollment Section has synchronized to PeopleSoft before proceeding to Checklist Item #3.

2.1. Go to the Section Dashboard and locate the Enrollment Section you just created. Note there is no Class Number yet, meaning that the class section has NOT been synced to PeopleSoft yet.

2.2. Continue to refresh the Section Dashboard until you see a Class Number appear. You can also click on the class section to check the status.

Note that class sections should synchronize within a few minutes, but the process may take longer if there is a lot of information to sync.

2.2.1. If you click on the class section and see the blue message at the top of the Editing screen, the class section is still syncing to SIS (PeopleSoft).

DO NOT MAKE ANY EDITS UNTIL THE MESSAGE BAR TURNS GREEN

2.2.2. Once the class section is successfully synced, you will see a message at the top of the Editing screen that indicates that the class section was successfully synced with SIS (PeopleSoft).

3. Build the Non-Enrollment section for all other component(s)

3.1. Follow the Adding a Class instructions to create a new section.

Follow the instructions in the Adding a Class guide to create a new section.

3.2. Under Component Information, change the Class Type to Non-Enrollment Section.

3.3. Under Component Information, select the non-primary component for the Component Section Type (e.g., Activity, etc.).

3.4. Under Section Information, set the Associated Class to the number associated with the Enrollment Section you created in checklist item #1.

3.5. Add the required 0966 Section Note for the class.

3.5.1. Click + Section Note to add a section note.

3.5.2. Click in the Note Number field to select a pre-created note.

3.5.3. Enter 0966 in the search field. Then select the Note: 0966 note.

Enter 0966 in the search field.
Then select the Note: 0966 note.

3.5.4. Note: 0966 note will be added for the section.

3.6. Complete the other fields to create the Non-Enrollment section.

3.6.1. Click Add Section when you are ready to save your changes.

3.6.2. You will see a pop-up message at the bottom of the screen indicating the section was successfully created.

4. Check that the Non-Enrollment Section has synchronized to PeopleSoft before proceeding to Checklist Item #5.

4.1. Go to the Section Dashboard and locate the Non-Enrollment Section you just created. Note there is no Class Number yet, meaning that the class section has NOT been synced to PeopleSoft yet.

4.2. Continue to refresh the Section Dashboard until you see a Class Number appear. You can also click on the class section to check the status.

Note that class sections should synchronize within a few minutes, but the process may take longer if there is a lot of information to sync.

4.2.1. If you click on the class section and see the blue message at the top of the Editing screen, the class section is still syncing to SIS (PeopleSoft).

DO NOT MAKE ANY EDITS UNTIL THE MESSAGE BAR TURNS GREEN

4.2.2. Once the class section is successfully synced, you will see a message at the top of the Editing screen that indicates that the class section was successfully synced with SIS (PeopleSoft).

5. Edit the Enrollment Section to update the Auto-Enroll settings.

5.1. Set up Auto-Enroll on the Enrollment Section to auto-enroll students in the Non-Enrollment Section.

Auto-Enroll means that when a student enrolls in the Enrollment Section, they will automatically be enrolled in the associated Non-Enrollment section(s).

5.1.1. Click on the Enrollment Section on the Section Dashboard to edit the section.

In the example below, the Department Scheduler would select 06 because the Non-Enrollment Section that was created in checklist item #3 was assigned as section 06.

5.2. Save the section.

5.2.1. Click Save Section when you are ready to save your changes.

5.2.2. You will see a pop-up message at the bottom of the screen indicating the section was successfully updated.

Need More Help?

Questions about Coursedog Scheduling

Contact [email protected] for assistance.

Technical issues

Contact the IT Help Desk at [email protected] or 657-278-7777.

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