Adding a Multi-Component Class
This article covers the specifics of creating a multi-component class in Coursedog Scheduling.
Video Overview
Trouble viewing the video above? View How to add a Multi-Component Class Video on YouTube.
1.3.1. Click + Section Note to add a section note.
1.3.2. Click in the Note Number field to select a pre-created note.
1.3.3. Enter 0966 in the search field. Then select the Note: 0966 note.
- Enter 0966 in the search field.
- Then select the Note: 0966 note.
1.3.4. Note: 0966 will be added for the section.
1.4.1. Click Add Section when you are ready to save your changes.
1.4.2. You will get a pop-up reminder indicating the section is violating the multi-component course rule. Click Save Section.
This reminder message appears by default for all multi-component courses until all components are built. The message advises you of the next steps to ensure that the Enrollment Section and Non-enrollment Section(s) are linked.
1.4.3. You will see a pop-up message at the bottom of the screen indicating the section was successfully created.
2.1. Go to the Section Dashboard and locate the Enrollment Section you just created. Note there is no Class Number yet, meaning that the class section has NOT been synced to PeopleSoft yet.
2.2. Continue to refresh the Section Dashboard until you see a Class Number appear. You can also click on the class section to check the status.
Note that class sections should synchronize within a few minutes, but the process may take longer if there is a lot of information to sync.
2.2.1. If you click on the class section and see the blue message at the top of the Editing screen, the class section is still syncing to SIS (PeopleSoft).
DO NOT MAKE ANY EDITS UNTIL THE MESSAGE BAR TURNS GREEN
2.2.2. Once the class section is successfully synced, you will see a message at the top of the Editing screen that indicates that the class section was successfully synced with SIS (PeopleSoft).
3.5.1. Click + Section Note to add a section note.
3.5.2. Click in the Note Number field to select a pre-created note.
3.5.3. Enter 0966 in the search field. Then select the Note: 0966 note.
- Enter 0966 in the search field.
- Then select the Note: 0966 note.
3.5.4. Note: 0966 note will be added for the section.
3.6.1. Click Add Section when you are ready to save your changes.
3.6.2. You will see a pop-up message at the bottom of the screen indicating the section was successfully created.
4.1. Go to the Section Dashboard and locate the Non-Enrollment Section you just created. Note there is no Class Number yet, meaning that the class section has NOT been synced to PeopleSoft yet.
4.2. Continue to refresh the Section Dashboard until you see a Class Number appear. You can also click on the class section to check the status.
Note that class sections should synchronize within a few minutes, but the process may take longer if there is a lot of information to sync.
4.2.1. If you click on the class section and see the blue message at the top of the Editing screen, the class section is still syncing to SIS (PeopleSoft).
DO NOT MAKE ANY EDITS UNTIL THE MESSAGE BAR TURNS GREEN
4.2.2. Once the class section is successfully synced, you will see a message at the top of the Editing screen that indicates that the class section was successfully synced with SIS (PeopleSoft).
Auto-Enroll means that when a student enrolls in the Enrollment Section, they will automatically be enrolled in the associated Non-Enrollment section(s).
5.1.1. Click on the Enrollment Section on the Section Dashboard to edit the section.
5.1.2. Under Component Information, click on the Auto Enroll Section #1 drop-down menu and select the Non-Enrollment Section associated with this Enrollment Section.
In the example below, the Department Scheduler would select 06 because the Non-Enrollment Section that was created in checklist item #3 was assigned as section 06.
5.2.1. Click Save Section when you are ready to save your changes.
5.2.2. You will see a pop-up message at the bottom of the screen indicating the section was successfully updated.
Use the Multi-Component Saved View to check that your multicomponent classes are set up correctly.
Video Overview: Saved View - Multi-Component Classes
Trouble viewing the video above? View Multi-Component Classes Saved View on YouTube.
6.1. Click on Saved Views on the Section Dashboard.
6.2. Select [QA] Multicomponent Classes.
6.3. Review each section of each multicomponent class to check that the automatic enrollment is set up properly. Each enrollment section should be set up to automatically enroll with the associated non-enrollment section. Repeat these steps until you have verified each multicomponent class section.
The example above is for EGEC-281 which has a Lecture component and an Activity component. The Lecture component is set up as an Enrollment Section (meaning that students will enroll in this section) and the Activity component is set up as a Non-Enrollment Section (meaning students will automatically be enrolled in this section when they enroll in the Enrollment Section).
- Look at an Enrollment Section in the list. In the example above, it is section 01.
- Check which section is listed in the Auto Enroll Section column(s). In the example above, the auto-enrollment is set for section 02.
- Look at the Auto-Enrolled Section in the list. In the example above, this is section 02.
- Check that the Auto-Enrolled Section is set up as a Non-Enrollment Section. In the example above, section 02 is set up as a Non-Enrollment section, which is correct.
- The Associated Class should always be the Enrollment Section for both the Enrollment Section and Non-Enrollment Section. In the example above, the Associated Class is 1 which is referring to section 01. Section 01 is the Enrollment Section for this pair of sections, so this is correct.
6.3.1. If a multicomponent class has three components, be sure to verify that all three are set up correctly.
The example above is for GEOL-303A which has a Discussion component, an Activity component, and a Laboratory component. The Discussion component is set up as an Enrollment Section (meaning that students will enroll in this section) and the Activity and Laboratory components are set up as a Non-Enrollment Sections (meaning students will automatically be enrolled in these two sections when they enroll in the Enrollment Section).
- Look at an Enrollment Section in the list. In the example above, it is section 01.
- Check that both additional component sections are listed in the Auto Enroll Section columns. In the above example, the auto-enrollment is set for both section 02 and section 03.
- The Associated Class should always be the Enrollment Section for the Enrollment Section and all Non-Enrollment Sections. In the example above, the Associated Class is 1 which is referring to section 01. Section 01 is the Enrollment Section for this trio of sections, so this is correct.
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You are done. Great job!
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