Grade Change Guide for Instructors

Learn how instructors initiate a grade change form.

1. Login to the Campus Portal and access your Faculty Homepage.

View detailed instructions on accessing the Faculty Homepage.

2. Click on the Grade Change Form tile.

Faculty Homepage

3. If prompted, enter your campus username and password.

Adobe Experience Manager login page
  1. Enter your campus username and password. This is the same information you use to log on to the campus portal.
  2. Click Sign In.

4. Utilize the drop-down menu to select: Class & Course Name and Section Number. The Class Number and Course Name will populate based on your selections.

Upon opening, the form will auto-populate with the following information:

  • Term
  • Instructor CWID
  • Instructor Name
  • Department Code
Grade Change Form highlighting class, course, and section information fields
  1. Select the Class & Course Name from the drop-down menu.
  2. Select the Section Number from the drop-down menu.
  3. After making the previous two selections, the Class Number and Course Name fields will populate.

5. Enter the student's CWID.

Box highlighting Student CWID field

6. Then click the Search Records button.

Clicking the Search Records button without entering a Student CWID may take a few moments to yield results, as it will bring up all students registered for the selected course.

Box highlighting Search Records button

7. Under Grade Change Information, indicate if you want to select all students.

Box highlighting Select All options

8. Select applicable student(s) by checking the box that coordinates with their name.

Box highlighting checkbox to select student(s)

9. Select the appropriate grade from the New Grade drop-down menu.

Highlighting New Grade drop-down menu options

10. Select the appropriate option from the Reason drop-down menu.

Highlighting Reason drop-down menu options

11. (Optional) Leave a comment in the Comments field.

Box highlighting Comments field

12. Click the Signature tab. Check the box confirming that you approve the request. You may also add a comment in the Comments field.

Signatures tab fields
  1. Click the Signatures tab.
  2. Check the box to confirm that you approve the grade change request and that the request meets the stipulations stated in university policies. Your electronic signature and the date will populate.
  3. (OPTIONAL) You may enter additional comments in the Comments field.

13. Click the Submit button.

Box highlighting Submit button

14. You will get a confirmation screen upon submission.

Submission confirmation screen

Need More Help?

For technical questions or assistance, please contact the IT HelpDesk at [email protected] or 657-278-7777. 

View contact information and business hours on the HelpDesk website.