Financial Summary by Year Report
This article covers how to run and interpret the Financial Summary by Year report on the Budget Management dashboard.
What does this report show?
This report groups together all revenue and expenditures by account type and category to give an overall summary for a single fiscal year or a range of fiscal years. It includes the Division, Department, Fund, Account Category, and Actuals and/or Current Budget for each fiscal year included on the report.
1. Log in to the campus portal and access TitanInsights.
2. Click Shared folders to access dashboards/reports.
3. Click on the Finance folder.
4. Select the Budget Management folder.
5. Select the Budget Management dashboard.
6. Click on the Financial Summary By Year tab.
Report Overview
The Financial Summary By Year report is a multi-year report by fiscal year.
When you access the report, your personal settings for the report appear. If you have not set up your personal settings, the system defaults will automatically populate.
Report Filters
The first section of the report contains the available filters. Utilize the filters to narrow down your report results or find specific values.
| Filter | Description |
|---|---|
| Fiscal Year (Between) | The range of fiscal years for which you wish to view data. Recall that each calendar year represents a fiscal year (e.g., 2024 = FY 2024-2025). |
| Period From/Period To | The range of accounting periods (months) for which you wish to view data. It is recommended that you use the defaults of 0 and 12 for these fields in order to view all of the data for each fiscal year. |
| Account Type | The specific account code types for which you wish to view data. Available account types include 50 (revenue) and 60 (expense). |
| Account Category | The specific types of account codes for which you wish to view data, along with the name of each category. |
| Fund | The specific fund code(s) for which you wish to view data. |
| Division | The specific division(s) for which you wish to view data. Selections subject to the user’s department level security access. |
| Dept | The specific department ID(s) for which you wish to view data, along with the name associated with the department ID(s). Selections subject to the user’s department
level security access. |
| Account | The specific account code(s) for which you wish to view data, along with the name associated with the account code(s). |
| Project | The specific project code(s) for which you wish to view data, along with the name associated with the project code(s). |
| Program | The specific program code(s) for which you wish to view data, along with the name associated with the program code(s). |
| Class | The specific class code(s) for which you wish to view data, along with the name associated with the class code(s). |
Report Parameters, Available Column Headers, and Report Views
Just under the report filters are the report parameters, the available column headers, and the report views for the report results table.
Report Parameters
Fiscal Year and Period will show the filters you selected at the top of the report. The Time Run will show when you last ran the report with these filters.
The data used in this report is updated nightly for budget, revenue, and expenditures; it is updated monthly with salary and benefit information when the Labor Cost Distribution (LCD) process is run.
Available Column Headers
Use the drop-down menus to select the columns you want to see on your report results table. The data will automatically update when you make a selection.
The following column headers are available for the report results table.
| Column |
Description |
|---|---|
| Dept Fdescr | Both the Department ID and the name associated with the Department ID appear. |
| Bus Unit | Legal entity of the financial group |
| Fund | The Fund code associated with the line item. |
| Fund Fdescr | Both the Fund code and the name associated with the Fund code appear. |
| Fund CF Status | This notes if the Chartfield is currently active or inactive. This is needed for reports run for multiple years with history. |
| Dept ID | The Department ID associated with the line item. |
| Account | The Account code associated with the line item. |
| Acct Fdescr | Both the Account code and the name associated with the Account code appear. |
| Acct Cat | The Account Category code associated with the line item. |
| Acct Cat Fdescr | Both the Account Category code and the name associated with the Account Category code appear. |
| Acct Type | The Account Type code associated with the line item. |
| Acct Type Fdescr | Both the Account Type code and the name associated with the Account Type code appear. |
| Project | The Project code associated with the line item. |
| Project Fdescr | Both the Project code and the name associated with the Project code appear. |
| Program | The Program code associated with the line item. |
| Prog Fdescr | Both the Program code and the name associated with the Program code appear. |
| Class | The Class code associated with the line item. |
| Class Fdescr | Both the Class code and the name associated with the Class code appear. |
| Scenario | The code associated with the type of budget transaction for the line item. |
| Scenario Fdescr | Both the code associated with the type of budget transaction and the name associated with the code appear. |
| Dept Tree Name | The campus creates groupings of chart fields called trees. These are used to give subtotals of more than one chart field. |
| Dept Level 1 Fdescr | On a chart field tree there are several levels of groupings. Level is the highest level representing All
Campus. |
| Dept Level 2 Fdescr | On a chart field tree there are several levels of groupings.
Level 2 represents each division. |
| Dept Level 3 Fdescr | On a chart field tree there are several levels of groupings. Level 3 is where one can select individual
colleges in the Division of Academic Affairs or other significant groupings of
departments for other Divisions. |
| Dept Level 4 Fdescr | On a chart field tree there are several levels of groupings. |
| Dept Level 5 Fdescr | On a chart field tree there are several levels of groupings. |
| Fund Tree Name | The campus creates groupings of chart fields called trees. These are used to give subtotals of more than one chart field. |
| Fund Level 1 Fdescr | On a chart field tree there are several levels of groupings. |
| Fund Level 2 Fdescr | On a chart field tree there are several levels of groupings. |
| Fund Level 3 Fdescr |
On a chart field tree there are several levels of groupings. |
| Fund Level 4 Fdescr |
On a chart field tree there are several levels of groupings. |
| Fund Level 5 Fdescr |
On a chart field tree there are several levels of groupings. |
| Acct Tree Name | The campus creates groupings of chart fields called trees. These are used to give subtotals of more than one chart field. |
| Acct Level 1 Fdescr | On a chart field tree there are several levels of groupings. |
| Acct Level 2 Fdescr |
On a chart field tree there are several levels of groupings. |
| Acct Level 3 Fdescr |
On a chart field tree there are several levels of groupings. |
| Acct Level 4 Fdescr |
On a chart field tree there are several levels of groupings. |
| Acct Level 5 Fdescr |
On a chart field tree there are several levels of groupings. |
| Project Tree Name | The campus creates groupings of chart fields called trees. These are used to give subtotals of more than one chart field. |
| Project Level 1 Fdescr | On a chart field tree there are several levels of groupings. |
| Project Level 2 Fdescr |
On a chart field tree there are several levels of groupings. |
| Project Level 3 Fdescr |
On a chart field tree there are several levels of groupings. |
| Project Level 4 Fdescr |
On a chart field tree there are several levels of groupings. |
| Project Level 5 Fdescr |
On a chart field tree there are several levels of groupings. |
| Fund CF Att Type | Attributes are values that are associated with a chart field and can be used to group values together for summary style reports. |
| Fund CF Att Val | Attributes are values that are associated with a chart field and can be used to group values together for summary style reports. |
| Fund CF Att Val Descr | Attributes are values that are associated with a chart field and can be used to group values together for summary style reports. |
| Fund CF Att Val Fdescr | Attributes are values that are associated with a chart field and can be used to group values together for summary style reports. |
| Fund CF Att Val Fld Name | Attributes are values that are associated with a chart field and can be used to group values together for summary style reports. |
| Acct CF Att Type | Attributes are values that are associated with a chart field and can be used to group values together for summary style reports. |
| Acct CF Att Val | Attributes are values that are associated with a chart field and can be used to group values together for summary style reports. |
| Acct CF Att Val Descr | Attributes are values that are associated with a chart field and can be used to group values together for summary style reports. |
| Acct CF Att Val Fdescr | Attributes are values that are associated with a chart field and can be used to group values together for summary style reports. |
| Acct CF Att Val Fld Name | Attributes are values that are associated with a chart field and can be used to group values together for summary style reports. |
| Project CF Att Type | Attributes are values that are associated with a chart field and can be used to group values together for summary style reports. |
| Project CF Att Val | Attributes are values that are associated with a chart field and can be used to group values together for summary style reports. |
| Project CF Att Val Descr | Attributes are values that are associated with a chart field and can be used to group values together for summary style reports. |
| Project CF Att Val Fdescr | Attributes are values that are associated with a chart field and can be used to group values together for summary style reports. |
| Project CF Att Val Fld Name | Attributes are values that are associated with a chart field and can be used to group values together for summary style reports. |
| CSU Fund | The Fund number given to the campus from the CO. This fund can have several Campus funds that make it up. |
| CSU Fund Fdescr | The Fund number given to the campus from the CO. This fund can have several Campus funds that make it up. |
| FIRMS Proj Cd Fdescr | Activities on the campus are grouped by Project codes from the CO these can be entire funds or grouping of accounts/Object codes. |
| FIRMS Obj Cd Fdescr | This the nature of the expense or the campus the account. The CO uses standard Objects/Accounts to group expenses. The campus can have several accounts making up one Object code. |
| SCO Fund | This the breakdown of Campus funds into the State Controllers Funds (SCO), the campus can have more then one fund to each SCO fund. |
| SCO Fund Fdescr | This the breakdown of Campus funds into the State Controllers Funds (SCO), the campus can have more then one fund to each SCO fund. |
| SCO Subfund | This the breakdown of Campus funds into the State Controllers Funds (SCO), the campus can have more then one fund to each SCO fund. |
| SCO Subfund Fdescr | This the breakdown of Campus funds into the State Controllers Funds (SCO), the campus can have more then one fund to each SCO fund. |
| Fund Proc Type Fdescr | SCO funds are grouped into Types. Example could be revenue, expense or capital. |
| CSU Fund Type | SCO funds are grouped into Types. Example could be revenue, expense or capital. |
| Approp Rev Dt | Date of state fund |
| Approp Avl To | Date of state fund |
| State GL Acct Fdescr | State object codes descriptions |
| Net Asset Cat | Grouping of state Object codes |
| Nat Class Fdescr | Grouping of state Object codes |
Report Views
You can use the Report Views to change the type of data you see in the results table.
Report Views Table
| Report View | Description |
|---|---|
| Summary By Year (Actuals) | Results will show only actuals data (revenue and expenditures) |
| Summary By Year (Budget Bal) | Results will show only budget data |
| Summary By Year (Budget and Actuals) | Results will show both budget and actuals data |
Report Results Table
The second section of the report contains the report results table.
Column Descriptions Table
Each main column in this report will be one of the fiscal years that you selected in the report filters. Depending on which Report View you are using, you will see an Actuals sub-column, a Current Budget column, or both.
| Column |
Description |
|---|---|
| Fiscal Year Value (e.g., 2024) | For Actuals, this will be the total of all revenue and expenditure transactions for that fiscal year. For Current Budget, this will be the total of all of the budget transactions for that fiscal year. |
Additional Detail
You can click on hyperlinks in the fiscal year totals to view the specific transactions included in the total.
1. Click on a hyperlink to view additional details.
2. Choose either Actuals Drill Report or Budget Drill Report.
Financial Summary By Year Detail
For Actuals, you will see a detail of all of the revenue and expenditure transactions. For Current Budget, you will see a detail of all of the budget transactions.
3. To go back to the main report, simply click on the Budget Management tab.
Need More Help?
For technical assistance with TitanInsights, please contact the IT Help Desk at [email protected] or 657-278-7777.
For assistance with the Budget Management reports and data, please email [email protected] or visit the Resource Planning & Budget website to submit an inquiry.